Loading...
HomeMy WebLinkAbout2023-01-03 City Council MinutesAMENDED AGENDA Addition of a Workshop Session at 5:30 p.m. CITY OF CALDWELL PUBLIC MEETING INFORMATION We invite interested parties to participate in public hearings either electronically or in person. If you have a cough, fever, or are not feeling well, please contact Planning & Zoning staff to arrange participation remotely. The City of Caldwell follows the CDC guidelines to allow for distancing in the public meeting area and provide masks/hand sanitizer on site. Virtual Participation Option: Register in advance to provide public comments electronically or by telephone. During the registration process, you will be asked what item on the agenda you wish to speak about. Please use the case number as listed within the written notice. On-line registration must be submitted at least 24 hours in advance of the meeting. Click on the green "public meetings" button on the center of the page. After registration, you will receive a confirmation email containing information about joining the virtual meeting. REGISTER AT: https://www.cityofcaldwell.ore Written comments must be received at least eight (8) days in advance of the meeting to the Planning & Zoning Department at P&Z@cityofcaldwell.org to be included within the staff report. All comments received after the staff report has been transmitted will be included in the case file and provided as late exhibits at the appropriate public hearing. Live Stream Viewing: If you are not planning to speak, members of the public are encouraged to view the meeting via the live stream option: httos://www.youtube.com/channelfUCci7SIAOUJNK6asXxxueLGA REGULAR CITY COUNCIL WORKSHOP AGENDA Tuesday, January 3, 2023 5:30 PM WORKSHOP FOR THE PURPOSE OF DISCUSSING THE SHARED USE OF THE NANCOLAS CENTER FOR THE RELOCATION OF CITY ADMINISTRATIVE OFFICES AND THE TREASURE VALLEY COMMUNITY COLLEGE. REGULAR CITY COUNCIL MEETING AGENDA Tuesday, January 3, 2023 6:00 PM INVOCATION OFFERED BY PASTOR RICHARD BORK OF BIBLE METHODIST CHURCH. PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL. CONFLICT OF INTEREST DECLARATION. SPECIAL PRESENTATIONS. A. Proclamation: National Human Trafficking Day AUDIENCE PARTICIPATION. CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS] 1. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50-902 for all ordinances. 2. Approve the minutes for the Caldwell City Council Regularly Scheduled meeting held on December 20, 2022; the Design Review Commission meeting held on November 23, 2022; the Hearing Examiner meeting held on November 30, 2022; and the Caldwell Youth Forum Sub -Committee meeting held on October 27, 2022; 3. Approve the Order of Decision for VAC-22-01 (Sky Ranch Business Park Plat Note Amendments); 4. Approve Resolution executing a License Agreement with Pioneer Irrigation District for construction, operation, and maintenance of a sewer trunk line under the Caldwell Lowline Canal; 5. Approve Resolution accepting the Award of Bid to Central Cove Construction, LLC for the 2022 East Ustick Road Trunk, Dixie Drain to Florida Avenue Project in the amount of $1,244,889.00; 6. Approve Resolution of Intention calling for a public hearing on a change to the special assessment rate for the Downtown Business Improvement District; Page 1 of 2 7. Approve Resolution authorizing the execution of an Agreement with Farmers' Co -Operative Ditch Company and the adjacent irrigation entity for placement of water main and communication conduit across their easements and right-of- way; 8. Approve Resolution authorizing the execution of an Agreement with Mitch Bicandi for a Temporary Construction and Staging Easement for the Purple Sage Water Main Extension Project and authorization to execute similar lessor agreements as may be found necessary for this project; 9. Approve Resolution accepting the Farmway Road Corridor Study and authorizing the execution of a Memorandum of Understanding with Canyon Hwy. District No. 4 for the design of a roundabout at Farmway Road and Ustick Road; 10. Approve Resolution authorizing the Right -of -Way Purchase Agreement with Juan Pinto and Marina Reyes for property located at the corner of Midland Boulevard and Laster Street and accept accompanying Warranty Deed for the subject property; 11. Approve Resolution declaring a Water Department vehicle as surplus for disposition to public auction; 12. Approve Resolution authorizing the execution of Modification No. 7 to Memorandum of Agreement (No. RI5MR11723) with Pioneer Irrigation and the U. S. Department of the Interior Bureau of Reclamation; 13. Approve request from El Rica Pan Bakery, Inc. for an Alcohol Beverage License (off -premise beer) at 815 Main Street; 14. Approve the reappointment of Jim Porter and Roberto Acosta to the Caldwell Housing Authority for a term to expire December 31, 2027; 15. Approve the reappointment of Rex Hanson to the Caldwell Library Board of Trustee for a term to expire December 31, 2027; 16. Approve the reappointment of Eric Randall to the Audit Committee for a term to expire December 31, 2025; 17. Approve the reappointment of Nicole Dove] -Moore to the Design Review Commission for a term to expire December 31, 2025; 18. Approve the reappointment of Shirley Akagi and Doreen Burnham to the Golf Board for terms to expire December 31, 2026; 19. Approve the reappointment of Ron Bonneau to the Youth Master Plan Committee for a term to expire December 31, 2025 and the appointment of Monique Gaddy to the Youth Master Plan Committee for a term to expire December 31, 2025; 20. Approve the appointment of Dave Larson to the Planning & Zoning Commission for a term to expire December 31, 2025. OLD BUSINESS: None. NEW BUSINESS: 1. ACTION ITEM: Mayor's appointment presentation of the Appointed Officials: ❖ City Attorney ❖ City Clerk ❖ Deputies: Angie Point, Doris Hayward -Roland, and Ellen Miller ••• City Engineer op Economic Development Director ••• Fire Chief ❖ Public Works Director 2. ACTION ITEM: Administer the Official Oath of Office for Appointed Officials (Mayor Wagoner). 3. ACTION ITEM: Election of City Council President and Vice -President for 2023. 4. ACTION ITEM: Consider acceptance of the Finance Report. 5. Council Reports. 6. Mayor's Comments. 7. Adjournment. Next Regularly Scheduled City Council Meeting is on Tuesday, January 17, 2023 at 6:00 p.m. in the Community Room at the Caldwell Police Station at 110 South Fifth. Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455-4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell's website: Cualquier persona que necesita arreglos especiales para participar en la reunion debe comunicarse con el Secretario de ]a Ciudad en 411 Blaine Street o llame at # 455 a 4656 antes de la reunion. Page 2 of 2 BOOK 64 PAGE 1 CALDWELL CITY COUNCIL WORKSHOP January 3,2023 5:30 P.M. WORKSHOP FOR THE PURPOSE OF DISCUSSING THE SHARED USE OF THE NANCOLAS CENTER FOR THE RELOCATION OF CITY ADMINISTRATIVE OFFICES AND THE TREASURE VALLEY COMMUNITY COLLEGE, Mayor Wagoner opened the workshop at 5:30 p.m. and presented information regarding a plan to occupy the Nancolas Center by relocating city administrative offices to the space. He noted that Treasure Valley Community College leadership (due to the decrease of student enrollment) has agreed to move their offices/classrooms to the third floor for the remainder of the lease period. Discussion followed concerning the current lease agreement. It was noted that a school break is scheduled for TVCC in March 2023, which could be an appropriate time to start the transition of their classrooms/offices to the third floor. Councilor Doty requested that all budgetary considerations be closely reviewed and monitored by the new City of Caldwell Finance Director. Councilor Stadick recommended that the proceeds of current City -owned buildings (Fire Department Administration, City Hall, and the CPD Patrol Division) be appropriated to assist with funding for this project. In response to questions from Councilor Allgood, the Mayor reported that TVCC leadership has expressed an interest to continue with a presence within the downtown area even after the lease expires. In response to questions from Councilor Williams, Mr. Orton reported that the estimated cost for the project would be $1.5 to $2 million. This cost would include building renovations and new adaptive furniture to accommodate the planned layout of offices within the building. Councilor McGee expressed his concern with such a high profile move of City Hall. The estimated costs must be strictly evaluated for accuracy. Mr. Orton reported that when the design is completed by the architect, detailed cost estimates would be provided for review. Councilor Allgood recommended that the City look to occupy the third floor as soon as possible due to the overall reduction of space within the building. Councilor McGee recommended that the City Attorney work with leadership at TVCC to ensure the all documentation for this transition be in proper order. The workshop was dismissed at 5:52 p.m. CALDWELL CITY COUNCIL REGULAR MEETING January 3,2023 6:00 P.M. Mayor Wagoner opened the meeting at 6:00 p.m. and welcomed those in attendance. He reported that a workshop was held at 5:30 p.m. regarding moving City Hall and other administrative offices to the Nancolas Center (TVCC). No decisions were made or action taken. Pastor Richard Bork of the Bible Methodist Church provided the invocation. Mayor Wagoner led the audience in the Pledge of Allegiance to the Flag. The Roll of the City Council was called by the City Clerk with the following members present: Allgood, William, Doty, Stadick, and McGee. Absent: Register. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS Proclamation: National Human Trafficking Awareness D Mayor Wagoner read the proclamation into the record. Deborah Kraft of the Caldwell Anti - Trafficking Task Force accepted the document and provided information about their mission and upcoming public outreach events. WHEREAS, the inherent dignity, freedom, and autonomy of every person deserves to be respected and protected; and BOOK 64 PAGE 2 WHEREAS, human trafficking is often a hidden crime that knows no boundaries: With as many as 24.9 million people —adults and children—ure trapped informs of modern sltn,ery around the world including in the United States: and WHEREAS, over 70% of those being trafficked are women and girls who experience high rates of physical and sexual violence; and internet enticements of our children are a significant point of grooming, and WHEREAS, the majority of its victims are already part of an at -risk population; and WHEREAS, we acknowledge that we must work together as a community to increase human trafficking and internet crimes against children awareness, and continue to promote the social and emotional well-being of men, women and children in safe, stable, nurturing environments; and WHEREAS, living with our eyes wide open to the reality of human trafficking and the internet crimes being committed against our children in the Caldwell community, knowledge remains our best defense, NOW, THEREFORE, 1, Jarom Wagoner, Mayor of the City of Caldwell, ID, do hereby proclaim January 5, 2023 as CALDWELL HUMAN -TRAFFICKING AND INTERNET CRIMES ACAINST CHILDREN A WARENESS DA Y in the City of Caldwell and urge all citizens to work together to eliminate the scourge of human trafficking in our community. AUDIENCE PARTICIPATION None. CONSENT CALENDAR: 1. The Caldwell City Council dispenses with the three (3) reading rule of Idaho Code §50402 for all ordinances 2. Approve the minutes for the Caldwell City Council Regularly Scheduled meeting held on December 20, 2022; the Design Review Commission meeting held on November 23, 2022; the Hearing Examiner meeting held on November 30, 2022; and the Caldwell Youth Forum Sub -Committee meeting held on October 27, 2022; 3. Approve the Order of Decision for VAC-22-01 (Sky Ranch Business Park Plat Note Amendments); 4. Approve Resolution No. 02-23 executing a License Agreement with Pioneer Irrigation District for construction, operation, and maintenance of a sewer trunk line under the Caldwell Lowline Canal; 5. Approve Resolution No. 03-23 accepting the Award of Bid to Central Cove Construction, LLC for the 2022 East Ustick Road Trunk, Dixie Drain to Florida Avenue Project in the amount of $1,244,889.00; 6. Approve Resolution No. 01-23 of Intention calling for a public hearing on a change to the special assessment rate for the Downtown Business Improvement District; 7. Approve Resolution No. 05-23 authorizing the execution of an Agreement with Farmers' Co - Operative Ditch Company and the adjacent irrigation entity for placement of water main and communication conduit across their easements and right-of-way; 8. Approve Resolution No. 04-23 authorizing the execution of an Agreement with Mitch Bicandi for a Temporary Construction and Staging Easement for the Purple Sage Water Main Extension Project and authorization to execute similar lessor agreements as may be found necessary for this project; 9. Approve Resolution No. 06-23 accepting the Farmway Road Corridor Study and authorizing the execution of a Memorandum of Understanding with Canyon Hwy. District No. 4 for the design of a roundabout at Farmway Road and Ustick Road; 10. Approve Resolution No. 07-23 authorizing the Right -of -Way Purchase Agreement with Juan Pinto and Marina Reyes for property located at the corner of Midland Boulevard and Laster Street and accept accompanying Warranty Deed for the subject property, 11. Approve Resolution No. 08-23 declaring a Water Department vehicle as surplus for disposition to public auction; 12. Approve Resolution No. 09-23 authorizing the execution of Modification No. 7 to Memorandum of Agreement (No. R15MR11723) with Pioneer Irrigation and the U. S. Department of the Interior Bureau of Reclamation; 13. Approve request from El Rica Pan Bakery, Inc. for an Alcohol Beverage License (off -premise beer) at 815 Main Street; 14. Approve the reappointment of Jim Porter and Roberto Acosta to the Caldwell Housing Authority for a term to expire December 31, 2027; 15. Approve the reappointment of Rex Hanson to the Caldwell Library Board of Trustee for a term to expire December 31, 2027; 16. Approve the reappointment of Eric Randall to the Audit Committee for a term to expire December 31, 2025; 17. Approve the reappointment of Nicole Dovel-Moore to the Design Review Commission for a term to expire December 31, 2025; BOOK 64 PAGE 3 18. Approve the reappointment of Shirley Akagi and Doreen Burnham to the Golf Board for terms to expire December 31, 2026; 19. Approve the reappointment of Ron Bonneau to the Youth Master Plan Committee for a term to expire December 31, 2025 and the appointment of Monique Gaddy to the Youth Master Plan Committee for a term to expire December 31, 2025; 20. Approve the appointment of Dave Larson to the Planning & Zoning Commission for a term to expire December 31, 2025. MOVED by Allgood, SECONDED by Doty to approve the Consent Calendar as presented. Roll call vote: Those voting yes: Allgood, Williams, Doty, Stadick, and McGee. Those voting no: none. Absent and/or not voting: Register. MOTION CARRIED OLD BUSINESS None. NEW BUSINESS (ACTION ITEM: MAYOR'S APPOINTMENT PRESENTATION OF THE APPOINTED OFFICIAL) Appointed Official Position Presented Name City Attorney Mark Hilty and the firm of Hamilton, Michaelson & Hilty Term to expire: December 31, 2026 City Clerk Debbie Geyer Terms to expire: December 31, 2025 City Engineer Robb MacDonald Term to expire: December 31, 2025 Economic Development Director Steven Jenkins Term to expire: December 31, 2026 Fire Chief Richard Frawley Term to expire December 31, 2026 Public Works Director Brent Orton Term to expire December 31, 2025 MOVED by Stadick, SECONDED by Allgood to approve the recommendation by Mayor Wagoner of Debbie Geyer (City Clerk), Robb MacDonald (City Engineer), and Brent Orton (Public Works Director) to serve in their respective positions through December 2025. Roll call vote: Those voting yes: Stadick, McGee, Allgood, Williams, and Doty. Those voting no: none. Absent and/or not voting: Register. MOTION CARRIED MOVED by McGee, SECONDED by Williams to approve the recommendation from Mayor Wagoner of Mark Hilty and the firm of Hamilton, Michaelson & Hilty (City Attorney), Steve Jenkins (Economic Development Director), and Rick Frawley (Fire Chief) to serve in their respective positions through December 2026. Roll call vote: Those voting yes: McGee, Allgood, Williams, Doty, and Stadick. Those voting no: none. Absent and/or not voting: Register. MOTION CARRIED The Mayor expressed his appreciation to all the appointed officials and directors for their dedication and service to the City of Caldwell. (APPOINTED OFFICIALS SUBSCRIBE TO THE OATH OF OFFICE) Mayor Wagoner officiated the Oath of Office for the Appointed Officials as approved by City Council: Raelynn North (previously appointed in 10-20-2022 but the oath of office was administered with her start date of 1-3-2023), Mark Hilty, Debbie Geyer, Robb MacDonald, Steve Jenkins, Richard Frawley, and Brent Orton. (ACTION ITEM: ELECTION OF CITY COUNCIL PRESIDENT AND VICE-PRESIDENT FOR 2023) MOVED by Allgood SECONDED by Doty to continue this item to the next Regularly Scheduled City Council Meeting to be held January 17, 2023 at 6:00 p.m. MOTION CARRIED BOOK 64 PAGE 4 (ACTION ITEM: FINANCE REPORT ACCEPTANCE BY CALDWELL CITY COUNCIL) Councilman Williams reported that the Finance Committee has reviewed current accounts payable in the amount of 3,171,676.64 for the period ending December 29, 2022, and a net payroll of $547,906.87 for pay period ending December 17, 2022. MOVED by Williams, SECONDED by Doty that accounts payable in the amount of $3,171,676.64 represented by check numbers 166751 through 167010 and payroll in the amount of $547,906.87 represented by check numbers 38150 through 38175 and direct deposits be accepted, payment approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) The Council Members expressed their appreciation to the City staff for their dedication and service to the community. (MAYOR'S COMMENTS) Mayor Wagoner outlined the City Council Member liaison assignments. Councilmember Cbmtbi#M Commission or Board Councilmember • Caldwell Housing Authority Commission Brad Doty • Urban Renewal Agency Seat # l Councilmember • Caldwell Veterans Council Chuck Stadick • Valley Regional Transit Seat #2 Councilmember • Audit & Finance Committee Diana Register • Youth Master Plan Committee Seat #3 Councilmember • Audit & Finance Committee Geoff Williams • Airport Board of Commissioners Seat #4 Councilmember • l'rban Renewal Agency Chris Allgood Seat #5 Councilmember • Golf Board John McGee • Library Board of Trustees Seat #6 (ADJOURNMENT) MOVED by Stadick, SECONDED by Doty to adjourn at 6:28 p.m. MOTION CARRIED APPROVED AS written THIS 17's DAY OF ry 2023. 'M. _� 1gaff J1� Councilor Doty ABSENT Counc' r Regist Councilor g ' pORATF� ATTEST: z�° o L� City Clerk r ON„�ov ����.