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Home My WebLink About2018-04-02 City Council MinutesCALDWELL eD SPECIAL CITY COUNCIL MEETING WORKSHOP Monday, April 2, 2018 6:30 PM Presentation concerning proposed EVENT ZONES to be located within downtown Caldwell to address the issuance of catering permits, sale and/or consumption of alcohol in public places, and requirements for organizers planning events in the downtown area. REGULAR CITY COUNCIL MEETING AGENDA Monday, April 2, 2018 7:00 PM INVOCATION OFFERED BY BOB CHRISTIANSEN OF THE CHURCH OF THE LATTER DAY SAINTS. PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL. CONFLICT OF INTEREST DECLARATION. SPECIAL PRESENTATIONS ADDITIONS OR DELETIONS TO THE AGENDA. AUDIENCE PARTICIPATION. CONSENT CALENDAR: 1. Approve acceptance of the minutes of the Regularly Scheduled City Council Meeting held on March 19, 2018; 2. Approve the Order of Decision for Case No. PUD-17P-01 & ANN-17-06 (Adams Ridge); 3. Approve Resolution authorizing the Cooperative Maintenance Agreement with Idaho Transportation Department regarding continued maintenance, indemnity, and preservation of the Boise River Greenbelt in Caldwell; 4. Approve Resolution accepting an Easement from Viper Investments LLC for maintaining sewer and storm drain main lines to Windsor Creek No. 4 Subdivision; 5. Approve Resolution accepting four (4) Easements from Viper Investments LLC for domestic water service for Windsor Creek No. 4 Subdivision; 6. Approve Resolution accepting two (2) Easements from Viper Investments LLC for the operation and maintenance of pressure irrigation lines for Windsor Creek No. 4 Subdivision; 7. Approve Resolution authorizing the execution of a LHTAC/Local Agreement 2018 Local Children Pedestrian Safety Program to provide new sidewalk, updated ADA curb ramps, bike lanes, streetlights, and signalized crosswalks at Sacajawea Elementary at a total cost of the project at $109,446 with no match required from the City of Caldwell; 8. Approve Resolution accepting the Dedication of water main lines from The College of Idaho for the Voorhees Hall project; 9. Approve Resolution authorizing the purchase of an ice resurfacer from Sport Ice USA in the amount of $78,900.00 for the Indian Creek Plaza Project pursuant to Idaho Code, Title 67, Chapter 28, accommodated within the approved 2018 budget; 10. Approve Resolution authorizing the purchase of a new heating, ventilation, and air conditioning unit (HVAC) from Air Haven in the amount of $24,679.82 for O'Connor Field House pursuant to Idaho Code 67-2807(1) accommodated within the approved 2018 budget; Page 1 of 2 11. Approve Resolution authorizing the purchase of a walk-in cooler from Hale Industries in the amount of $16,159.66 for the Indian Creek Plaza Project pursuant to Idaho Code 67-2807(1) accommodated within the approved 2018 budget; 12. Approve Resolution authorizing the purchase of a 65 ft. Telescopic Boomlift for streetlight and Christmas decoration work by the Street Department in the amount of $46,404.51 pursuant to Idaho Code, Title 67, Section 28, Section 3 accommodated within the approved 2018 budget; 13. Approve Resolution authorizing the re -allocation of previously allocated funds to the Caldwell Veterans Memorial Hall to include the purchase of a monument reader board sign in the amount of $32,500 at the site located at 1101 Cleveland Boulevard; 14. Approve Resolution authorizing the execution of a Deferral Agreement for Public Improvement Construction with James and Patricia Gibson for property located along Karcher Road. OLD BUSINESS: None. NEW BUSINESS: 1. Consider Bill No. 12 (Ordinance No. 3142) amending Chapter 4, Article 7, Section 4-4-7 (10)(C) of the Caldwell City Code pertaining to pre-treatment measures the Public Works Director may require of a user of the publicly owned treatment works (POTW) with a request to waive the rules, pass on the first reading, and approve the summary for publication. 2. Consider Bill No. 13 (Ordinance No. 3094) amending Chapter 4, Article 19, Section 4-19-15 of the Caldwell City Code, pertaining to the enforcement of erosion and sediment control regulations with a request to waive the rules, pass on the first reading, and approve the summary for publication. 3. Finance Report. 4. Council Reports. 5. Mayor's Comments. 6. Adjournment. Next Regular City Council Meeting is on Monday, April 16, 2018 at 7:00 p.m. in the Community Room at the Caldwell Police Station at 110 South Fifth. Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455-4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell's website: www.cityofcaldwell.com. Cualquier persona que necesita arreglos especiales para participar en la reunion debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o llame al # 455 a 4656 antes de la reunion. Page 2 of 2 BOOK 59 PAGE 42 SPECIAL CITY COUNCIL MEETING WORKSHOP Monday, April 2, 2018 6:30 PM (PRESENTATION CONCERNING PROPOSED EVENT ZONES TO BE LOCATED WITHIN DOWNTOWN CALDWELL TO ADDRESS THE ISSUANCE OF CATERING PERMITS, SALE AND/OR CONSUMPTION OF ALCOHOL IN PUBLIC PLACES, AND REQUIREMENTS FOR ORGANIZERS PLANNING EVENTS IN THE DOWNTOWN AREA) Present: Dennis Callsen, Mike Pollard, Charles Stadick, Chris Allgood, Shannon Ozuna, and Rob Hopper. Mayor Nancolas opened the workshop at 6:30 p.m. Maren Erickson, City Attorney at 1303 121h Avenue Road, Nampa, provided the staff report regarding a proposed ordinance addressing event zones within the City Center. Ms. Erickson noted that the ordinance would address the issuance of catering permits, sale and/or consumption of alcohol in public places, and requirements for organizers planning events in the downtown area. It was determined that an additional workshop would be scheduled for further discussion. REGULAR MEETING Monday, April 2, 2018 7:00 P.M. Mayor Nancolas opened the meeting. He reported that a workshop was held at 6:30 p.m. to discuss a proposed ordinance addressing event zones with the downtown area. Pastor Bob Christiansen of the Church of the Latter Day Saints provided the invocation. The Mayor lead led the audience in the Pledge of Allegiance to the Flag The Roll of the City Council was called by the City Clerk with the following members present: Callsen, Hopper, Pollard, Stadick, Allgood, and Ozuna. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS Arnold Hernandez, Board Chairman of the Caldwell Housing Authority, provided an update report. He stated that the Caldwell Housing Authority has operated for approximately 80 years. He expressed appreciation to Mike Dittenber as the director and outlined the value of the operations by the Caldwell Housing Authority and Farmway Village. He noted that many individuals and families housed at Farmway Village are employed by local farmers including the H-2A temporary, nonimmigrant workers performing agricultural labor, under the direction of the Department of Labor. ADDITIONS OR DELETIONS TO THE AGENDA None. AUDIENCE PARTICIPATION None. CONSENT CALENDAR: 1. Approve acceptance of the minutes of the Regularly Scheduled City Council Meeting held on March 19, 2018; 2. Approve the Order of Decision for Case No. PIED-17P-01 & ANN-17-06 (Adams Ridge); 3. Approve Resolution No. 99-18 authorizing the Cooperative Maintenance Agreement with Idaho Transportation Department regarding continued maintenance, indemnity, and preservation of the Boise River Greenbelt in Caldwell; 4. Approve Resolution No. 100-18 accepting an Easement from Viper Investments LLC for maintaining sewer and storm drain main lines to Windsor Creek No. 4 Subdivision; 5. Approve Resolution No. 101-18 accepting four (4) Easements from Viper Investments LLC for domestic water service for Windsor Creek No. 4 Subdivision; 6. Approve Resolution No. 102-18 accepting two (2) Easements from Viper Investments LLC for the operation and maintenance of pressure irrigation lines for Windsor Creek No. 4 Subdivision; 7. Approve Resolution No. 103-18 authorizing the execution of a LHTAC/Local Agreement 2018 Local Children Pedestrian Safety Program to provide new sidewalk, updated ADA curb ramps, bike lanes, streetlights, and signalized crosswalks at Sacajawea Elementary at a total cost of the project at S109,446 with no match required from the City of Caldwell; 9Z8]:0Y6 PAGE 43 8. Approve Resolution No. 104-18 accepting the Dedication of water main lines from The College of Idaho for the Voorhees Hall project; 9. Approve Resolution No. 105-18 authorizing the purchase of an ice resurfacer from Sport Ice USA in the amount of $78,900.00 for the Indian Creek Plaza Project pursuant to Idaho Code, Title 67, Chapter 28, accommodated within the approved 2018 budget; 10, Approve Resolution No. 106-18 authorizing the purchase of a new heating, ventilation, and air conditioning unit (HVAC) from Air Haven in the amount of $24,679.82 for O'Connor Field House pursuant to Idaho Code 67-2807(1) accommodated within the approved 2018 budget; 11, Approve Resolution No. 107-18 authorizing the purchase of a walk-in cooler from Hale Industries in the amount of $16,159.66 for the Indian Creek Plaza Project pursuant to Idaho Code 67-2807(1) accommodated within the approved 2018 budget; 12. Approve Resolution No. 108-18 authorizing the purchase of a 65 ft. Telescopic Boomlift for streetlight and Christmas decoration work by the Street Department in the amount of $46,404.51 pursuant to Idaho Code, Title 67, Section 28, Section 3 accommodated within the approved 2018 budget; 13. Approve Resolution No. 109-18 authorizing the re -allocation of previously allocated funds to the Caldwell Veterans Memorial Hall to include the purchase of a monument reader board sign in the amount of $32,500 at the site located at 1101 Cleveland Boulevard; 14. Approve Resolution No. 1 10-18 authorizing the execution of a Deferral Agreement for Public Improvement Construction with James and Patricia Gibson for property located along Karcher Road. MOVED by Pollard, SECONDED by Allgood to approve the Consent Calendar as printed. Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED The Mayor reported on the LHTAC grant (Item #7) to provide safe routes to Sacajawea School. He expressed appreciation to Brian Billingsley for his assistance with the grant. OLD BUSINESS None. NEW BUSINESS (CONSIDER BILL NO. 12 (ORDINANCE NO. 3142) AMENDING CHAPTER 4, ARTICLE 7, SECTION 4-4-7 (10)(C) OF THE CALDWELL CITY CODE PERTAINING TO PRE- TREATMENT MEASURES THE PUBLIC WORKS DIRECTOR MAY REQUIRE OF A USER OF THE PUBLICLY OWNED TREATMENT WORKS (POTW) WITH A REQUEST TO WAIVE THE RULES, PASS ON THE FIRST READING, AND APPROVE THE SUMMARY FOR PUBLICATION) Robb MacDonald, 621 Cleveland Boulevard, provided the staff report concerning the request. The Mayor read the ordinance by title only: AN ORDINANCE ENACTED BY THE CALDWELL CITY COUNCIL, AMENDING CHAPTER 4, ARTICLE 7, SECTION 4-7-7(10)(C.), OF THE CALDWELL CITY CODE, PERTAINING TO PRETREATMENT MEASURES THE PUBLIC WORKS DIRECTOR MAY REQUIRE OF A USER OF THE PUBLICLY OWNED TREATMENT WORKS ("POTW"); PROVIDING AN EFFECTIVE DATE; PROVIDING FOR SEVERABILITY; AND REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS AND PARTS THEREOF, IN CONFLICT HEREWITH. MOVED by Pollard, SECONDED by Callsen to waive the three reading process and consider Bill No. 12 (Ordinance No. 3142) on its first reading by title only. Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Pollard, SECONDED by Callsen to sponsor Bill No. 12 (Ordinance No. 3142) and move for its passage by title only. Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED BOOK 59 PAGE 44 (CONSIDER BILL NO. 13 (ORDINANCE NO. 3094) AMENDING CHAPTER 4, ARTICLE 19, SECTION 4-19-15 OF THE CALDWELL CITY CODE, PERTAINING TO THE ENFORCEMENT OF EROSION AND SEDIMENT CONTROL REGULATIONS WITH A REQUEST TO WAIVE THE RULES, PASS ON THE FIRST READING, AND APPROVE THE SUMMARY FOR PUBLICATION) Brent Orton, 621 Cleveland Boulevard, provided the staff report concerning the request. The Mayor read the ordinance by title only: AN ORDINANCE ENACTED BY THE CALDWELL CITY COUNCIL, AMENDING CHAPTER 4, ARTICLE 7, SECTION 4-7-7(10)(C.), OF THE CALDWELL CITY CODE, PERTAINING TO PRETREATMENT MEASURES THE PUBLIC WORKS DIRECTOR MAY REQUIRE OF A USER OF THE PUBLICLY OWNED TREATMENT WORKS ("POTW"); PROVIDING AN EFFECTIVE DATE; PROVIDING FOR SEVERABILITY; AND REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS AND PARTS THEREOF, IN CONFLICT HEREWITH. MOVED by Callsen, SECONDED by Hopper to waive the three reading process and consider Bill No. 13 (Ordinance No. 3094) on its first reading by title only. Roll call vote: Those voting yes: Callsen, Pollard, Stadick, Allgood, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Callsen, SECONDED by Hopper to sponsor Bill No. 13 (Ordinance No. 3094) and move for its passage by title only. Roll call vote: Those voting yes: Callsen, Pollard, Stadick, Allgood, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Pollard reported that the Finance Committee has reviewed current accounts payable in the amount of $1,555,086.71 for the period ending March 28, 2018 and a net payroll of $339,279.86 for the period ending March 17, 2018. MOVED by Pollard, SECONDED by Hopper that accounts payable in the amount of $1,555,086.71 represented by check numbers 129710 through 130056 and payroll in the amount of $339,279.86 represented by check numbers 32241 through 32255 and direct deposits be accepted, payments approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Dennis Callsen reported on the success of the open houseitour held on Friday, March 30, at the Indian Creek Plaza. Shannon Ozuna provided an update report on the recent kidney transplant for her grandson, Landyn. She encouraged people to be an organ donor in order to save the lives of others. (MAYOR'S COMMENTS) Keri Sigman reported on the community support concerning the construction of the Indian Creek Musical Park. She expressed appreciation to the volunteer efforts of Boy Scout Troop 9520 and City staff members. The Mayor expressed his appreciation to those involved in making the Indian Creek Plaza a reality. The Mayor provided an update regarding construction of the downtown movie theater. Robb MacDonald reported on the delay of the 10" Avenue Bridge Project until FY-2019 due to the shortage of funding through the Local Highway Technical Assistance Council (LHTAC). The City will move forward this summer with the Indian Creek Park Project at the previous Sundowner Motel site located on 10" Avenue and Arthur Street. (ADJOURNMENT) MOVED by Hopper, SECONDED by Allgood to adjourn at 7:38 p.m. MOTION CARRIED BOOK 59 PAGE 45 APPROVED AS written THIS 16" DAY OF April . 18, Mayor Councilperso ffl- iff A . " A' if . ATTE T: F City Clerk