The URL can be used to link to this page

Home My WebLink About2017-10-02 City Council MinutesYL _0 ! _Q W SPECIAL CITY COUNCIL MEETING AGENDA Monday, October 2, 2017 6:30 PM City Council Workshop for the purpose of discussing Canyon County Zoning Case No. CPR PH-2017- 57. (Parcel located in the City of Caldwell Area of Impact.) REGULAR CITY COUNCIL MEETING AGENDA Monday, October 2, 2017 7:00 PM INVOCATION OFFERED BY PASTOR TRAVIS BEST OF THE FIRST SOUTHERN BAPTIST CHURCH. PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL. CONFLICT OF INTEREST DECLARATION. SPECIAL PRESENTATIONS. 1) Citizen Appreciation Recognition ADDITIONS OR DELETIONS TO THE AGENDA. AUDIENCE PARTICIPATION. CONSENT CALENDAR: l . Approve acceptance of the minutes of the Regularly Scheduled City Council Meeting held on September 18, 2017; the Caldwell Senior Center Board meeting held on September 13, 2017; the Friends of the Caldwell Train Depot meeting held on March 9, 2017; and the Caldwell Housing Authority Meetings held on November 2016, December 9, 2016, January 20, 2017, February 17, 2017, March 17, 2017, April 21, 2017, May 19, 2017, June 29, 2017, and July 21, 2017; 2. Approve Resolution authorizing the execution of the Caldwell Lion's Park Memorandum of Understanding concerning the improvement of property known as the Caldwell Lions Club; 3. Approve Resolution authorizing the purchase of a 2018 Kenworth 10-wheel cab and chassis for the Street Department as approved within the 2018 budget in the amount of $ I25,442 pursuant to Idaho Code, Title 67, Chapter 28, Section 3 (1); 4. Approve Resolution authorizing the purchase of a 2017 14-foot dump body for the Street Department as approved in the 2018 budget in the amount of $76,160.24 pursuant to Idaho Code, Title 67, Chapter 28, Section 3 (1); 5. Approve Resolution authorizing the purchase of a VFD & Harmonic Filter for Well #18 from AME Electric in the amount of $49,000 for use by the Water Department; 6. Approve Resolution authorizing vehicles from the Caldwell Police Department to be declared as surplus property; 7. Approve Resolution authorizing the execution of a Joint Funding Agreement with Partners for Clean Water for the purchase of media and public service announcements in the amount of $15,000; 8. Approve Resolution accepting an Easement from Vision Charter School for domestic water main lines for water service at Vision Charter School; 9. Approve Resolution authorizing a financial guarantee in the amount of $32,000 to complete preliminary and final design for the Centennial way Roundabout Project; 10. Approve Resolution authorizing the un-budgeted purchase of two (2) heavy-duty buckets and a hydraulic coupler -pin grabber from Western States Equipment in the amount of $24,325 for the Water Department; 11. Approve Resolution authorizing the acceptance of a Quitclaim Deed from JR and Karen E. Smith for frontage along KCID Road for future right-of-way development; 12. Approve Resolution authorizing the acceptance of an Easement from Idaho DB One LLC for a water meter across a portion of their property to provide water service to Dutch Bros; Page 1 of 2 13. Approve Resolution authorizing the acceptance of an Easement from Grace Evangelical Lutheran Church for a domestic water main line across a portion of their property to provide water service and fire protection for Grace Evangelical Lutheran Church; 14. Approve Resolution authorizing the dedication of a water line constructed as part of the Vision Charter School Project; 15. Approve Resolution authorizing the purchase of a 4" Model C Weir Specialty Grit Pump in the amount of $21,060 from Davidson Sales & Engineering for use by the Wastewater Treatment Plant; 16. Approve Resolution authorizing the execution of a State/Local Agreement with Idaho Transportation Department for extension to the Caldwell Greenbelt. OLD BUSINESS: 1. Update report from City Attorney regarding the drain transfer process from Pioneer Irrigation and United States Bureau of Reclamation. NEW BUSINESS: I . Consider Bill No. 38 (Ordinance No. 3119) for a vacation of a public utility easement requested by JUB Engineers known as the Windsor Creek Turnaround Project with a request to waive the rules and pass on the first reading. 2. Consider Bill No. 39 (Ordinance No. 3120) for a vacation of a public utility and drainage easement requested by Kent Brown known as the Happy Day Business Center Project with a request to waive the rules and pass on the first reading. 3. Finance Report. 4. Council Reports. 5. Mayor's Comments. 6. Adjournment. Next Regular City Council Meeting is on Monday, October 16, 2017 at 7:00 p.m. in the Community Room at the Caldwell Police Station at 110 South Fifth. Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455-4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell's website: www.ci ofcaldwell.com' Cualquier persona que necesita arreglos especiales para participar en la reunion debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o llame al # 455 a 4656 antes de la reunion. 0 0 Page 2 of 2 BOOK 58 PAGE 136 SPECIAL MEETING WORKSHOP MINUTES October 2, 2017 7:00 P.M. (CITY COUNCIL WORKSHOP FOR THE PURPOSE OF DISCUSSING CANYON COUNTY ZONING CASE NO. CPR PH-2017-57. IPARCEL LOCATED IN THE CITY OF CALDWELL AREA OF IMPACT.1) Brian Billingsley, 621 Cleveland Blvd., provided a report concerning notification from Canyon County Development Services for a proposed land -use case located within the Caldwell Area of Impact, He provided copies of the Canyon County application packet, the current Caldwell Comprehensive Plan Map, and an aerial map of the site. Mr. Billingsley reported that the developer met with Jarom Wagoner, City of Caldwell Senior Planner, but chose to make application through Canyon County. The application was submitted to Canyon County Development Services by David and Marsha Paterson for a request to amend the Canyon County Comprehensive Plan Future Land Use Map to change the land use designation from "Residential" to "Commercial" for a parcel located at 621 Sunrise Lane. The applicants are proposing to establish a funeral home and crematorium in their residence at the subject property location. In response to questions from Mayor Nancolas, Mr. Billingsley confirmed that the parcel is surrounded by the City of Caldwell and therefore could be annexed. Mr. Billingsley stated his concern regarding the air quality of the crematorium located in close proximity to residential homes. As directed by the City Attorney, Mr. Billingsley will attend the Canyon County public hearing to testify in opposition to the request. A resolution will be drafted by Mr. Billingsley and for consideration by City Council at their next Regularly Scheduled City Council Meeting to be held on October 16, 2017. The workshop adjourned at 6:40 p.m. REGULAR MEETING MINUTES October 2, 2017 7:00 P.M. 1NOTE: Due to a digital recording system malfunction, the audio recording of this meeting is not available.1 Mayor Nancolas opened the meeting at 7:00 p.m. and welcomed those in attendance. The invocation was offered by Pastor Travis Best from the First Southern Baptist Church. The Mayor led the audience in the Pledge of Allegiance to the Flag. The City Clerk called the roll of the City Council with the following members present: Callsen, Polla Stadick, Allgood, Ozuna, and Hopper. rd. CONFLICT OF INTEREST DECLARATION Councilman Stadick inquired of the City Attorney concerning Consent Calendar Item #13 dealing with an easement from Grace Evangelical Lutheran Church, of which he is a member. Mr. Hilty clarified that no conflict of interest declaration is necessary. SPECIAL PRESENTATIONS A. Citizen Appreciation Reco nition: Mayor Nancolas acknowledged Ron Bonneau for his outstanding efforts in coordinating the Caldwell Youth Forum program for the past five years. The Mayor read a summary statement into the record: It began with 15 community volunteers, then added 58 high school students, six (6) school staff, and three (3) college student advocates. Place this mix of humanity on the College of Idaho campus for a one -day seminar in equipping students to step out of the bystander role and engineer positive change, and the result is the Caldwell Youth Forum, held Wednesday, September 13, 2017. The theme for the day, "It's on Us ",lowed through each of the sessions, giving students the confidence to take action in reducing destructive behaviors aimed at other students, and to replace them with constructive behaviors. Ron Bonneau, the Youth Forum Subcommittee Chair, summarized the intent and purpose in this way: The Caldwell Youth Forum 's outreach to students from our local high schools is to provide them with resources addressing the importance for social responsibility by embracing diversity, inclusiveness, and active involvement in the their school's community. By providing an environment in our schools where student are accepted, feel safe, and enjoy the process confidence improves, fears are minimized and learning becomes a priority. " BOOK 58 PAGE 137 The Mayor presented Mr. Bonneau with a plaque and gift card expressing the City's appreciation for his leadership and community support. Mr. Bonneau stated that it has been a pleasure serving the youth of this community by organizing this event each year. B. Cheryl Adams, Caldwell High School American Government teacher was recognized by Mayor Nancolas. She asked the students in attendance to stand and introduce themselves. ADDITIONS OR DELETIONS TO THE AGENDA Councilman Pollard stated that the Finance Report reflects errors with the check numbers as printed. The corrected information will be read into the record under New Business. AUDIENCE PARTICIPATION Ted Brumet, 622 Linden Street, inquired about the progress of the new Indian Creek Plaza and theater in downtown Caldwell. Mayor Nancolas provided an update report on the status of each project currently under construction. Mr. Brumet inquired as to the status of the proposed hotel structure to be located on Main Street. Mayor Nancolas stated that the design proposal is still pending from the Request for Qualifications (RFQ) awardee. City Council will consider further action when the design proposal is received from the developer. Mr. Brumet provided a copy of a website publication written by Jean Findley, which reported a significant decline of student enrollment at the Treasure Valley Community College Caldwell Campus as of July 18, 2017. Mayor Nancolas reported that he had recently met with TVCC President Dana Young and Associate Vice President Abby Lee. He noted that information was provided at the meeting indicating that enrollment has currently increased. The Mayor assured Mr. Brumet that contact would be made with TVCC administration to clarify the facts as stated within the website publication. Mr. Brumet asked for clarification regarding the future status of the Urban Renewal Agency. Mayor Nancolas reported that the Caldwell Urban Renewal Agency was scheduled to sunset as of 2022. No further revenue may be received from the various taxing districts after the Agency sunsets; however, dollars may be expended for the designated projects as outlined within the URA Plan as long as there is reserve funding. In response to additional questions by Mr. Brumet about a presentation by the City Attorney at a recent URA meeting, Mayor Nancolas stated that the land sale criteria is under review by the City Attorney and the Economic Development Director. Such criteria would be an asset to the Agency and could be used as an economic tool when considering future proposals brought forward by developers. CONSENT CALENDAR: 1. Approve acceptance of the minutes of the Regularly Scheduled City Council Meeting held on September 18, 2017; the Caldwell Senior Center Board meeting held on September 13, 2017; the Friends of the Caldwell Train Depot meeting held on March 9, 2017; and the Caldwell Housing Authority Meetings held on November 2016, December 9, 2016, January 20, 2017, February 17, 2017, March 17, 2017, April 21, 2017, May 19, 2017, June 29, 2017, and July 21, 2017; 2. Approve Resolution No. 205-17 authorizing the execution of the Caldwell Lion's Park Memorandum of Understanding concerning the improvement of property known as the Caldwell Lions Club; 3. Approve Resolution No. 206-17 authorizing the purchase of a 2018 Kenworth 10-wheel cab and chassis for the Street Department as approved within the 2018 budget in the amount of $125,442 pursuant to Idaho Code, Title 67, Chapter 28, Section 3 (1); 4. Approve Resolution No. 207-17 authorizing the purchase of a 2017 14-foot dump body for the Street Department as approved in the 2018 budget in the amount of S76,160.24 pursuant to Idaho Code, Title 67, Chapter 28, Section 3 (1); 5. Approve Resolution No. 208-17 authorizing the purchase of a VFD & Harmonic Filter for Well #18 from AME Electric in the amount of $49,000 for use by the Water Department; 6. Approve Resolution No. 209-17 authorizing vehicles from the Caldwell Police Department to be declared as surplus property; 7. Approve Resolution No. 210-17 authorizing the execution of a Joint Funding Agreement with Partners for Clean Water for the purchase of media and public service announcements in the amount of $15,000; 8. Approve Resolution No. 211-17 accepting an Easement from Vision Charter School for domestic water main lines for water service at Vision Charter School; 9. Approve Resolution No. 212-17 authorizing a financial guarantee in the amount of $32,000 to complete preliminary and final design for the Centennial way Roundabout Project; 10. Approve Resolution No. 213-17 authorizing the un-budgeted purchase of two (2) heavy-duty buckets and a hydraulic coupler -pin grabber from Western States Equipment in the amount of $24,325 for the Water Department; I I . Approve Resolution No. 214-17 authorizing the acceptance of a Quitclaim Deed from JR and Karen E. Smith for frontage along KCID Road for future right-of-way development; 12. Approve Resolution No. 215-17 authorizing the acceptance of an Easement from Idaho DB One LLC for a water meter across a portion of their property to provide water service to Dutch Bros; BOOK 58 PAGE 138 13. Approve Resolution No. 216-17 authorizing the acceptance of an Easement from Grace Evangelical Lutheran Church for a domestic water main line across a portion of their property to provide water service and fire protection for Grace Evangelical Lutheran Church; 14. Approve Resolution No. 217-17 authorizing the dedication of a water line constructed as part of the Vision Charter School Project; 15. Approve Resolution No. 218-17 authorizing the purchase of a 4" Model C Weir Specialty Grit Pump in the amount of $21,060 from Davidson Sales & Engineering for use by the Wastewater Treatment Plant; 16. Approve Resolution No. 219-17 authorizing the execution of a State.-tocal Agreement with Idaho Transportation Department for extension to the Caldwell Greenbelt. MOVED by Pollard, SECONDED by Callsen to approve the Consent Calendar as printed. Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS LIONS CLUB PARK: The Mayor acknowledged Estella Zamora and other members of the Lions Club in attendance. Ms. Zamora reported on the support of the Lions Club to begin this community project. The Mayor thanked the Lions Club for their partnership in making needed improvements at the park site. (UPDATE REPORT FROM CITY ATTORNEY REGARDING THE DRAIN TRANSFER PROCESS FROM PIONEER IRRIGATION AND THE UNITED STATES BUREAU OF RECLAMATION) Mark Hilty, 1303 121h Avenue Road, Nampa, provided an update report concerning the transfer of drains from the United States Bureau of Reclamation to the City of Caldwell. He noted that the administrative team from Pioneer Irrigation and the Bureau of Reclamation has been supportive of this action. He outlined the process that was followed to finalize the process. Final documentation would be forthcoming for execution by representatives from all three agencies. NEW BUSINESS (CONSIDER BILL NO.38 [ORDINANCE NO.3119j FOR A VACATION OF A PUBLIC UTILITY EASEMENT REQUESTED BY JUB ENGINEERS KNOWN AS THE WINDSOR CREEK TURNAROUND PROJECT WITH A REQUEST TO WAIVE THE RULES AND PASS ON THE FIRST READING) Brent Orton, 621 Cleveland, provided the staff report and recommended approval of the vacation of easements request. He noted that final written approval had not yet been received from Century Link, as required by Idaho Statute. He recommended that the ordinance be approved contingent upon receipt of Century Link's written approval. The Mayor read the ordinance by title only: AN ORDINANCE RECITING PETITION FOR VACATION OF EASEMENTS AND RECITING APPROPRIATE NOTICE WAS GIVEN TO PUBLIC UTILITIES; DETERMINING THAT VACATION OF SAID EASEMENT IN THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, DESCRIBED BELOW, SHALL BE MADE; AND DETERMINING THAT VACATION OF SAID EASEMENTS ARE IN THE BEST PUBLIC INTEREST FOR THE CITY OF CALDWELL, CANYON COUNTY, IDAHO. MOVED by Pollard, SECONDED by Hopper to waive the three reading process and consider Bill No. 38 (Ordinance No. 31 19) on its first reading by title only. Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Pollard, SECONDED by Callsen to sponsor Bill No. 36 (Ordinance No. 31 19) and move for its passage by title only. Roll call vote: Those voting yes: Pollard, Stadick, Allgood, Ozuna, Hopper, and Callsen. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (CONSIDER BILL NO.39 (ORDINANCE NO.3120) FOR A VACATION OF A PUBLIC UTILITY AND DRAINAGE EASEMENT REQUESTED BY KENT BROWN KNOWN AS THE HAPPY DAY BUSINESS CENTER PROJECT WITH A REQUEST TO WAIVE THE RULES AND PASS ON THE FIRST READING) Brent Orton, 621 Cleveland, provided the staff report and recommended approval of the vacation of easements request. He noted again that final written approval had not yet been received from Century Link, as required by Idaho Statute. He recommended that the ordinance be approved contingent upon receipt of Century Link's written approval. BOOK 58 PAGE 139 The Mayor read the ordinance by title only: AN ORDINANCE RECITING PETITION FOR VACATION OF EASEMENTS AND RECITING APPROPRIATE NOTICE WAS GIVEN TO PUBLIC UTILITIES; DETERMINING THAT VACATION OF SAID EASEMENT IN THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, DESCRIBED BELOW, SHALL BE MADE; AND DETERMINING THAT VACATION OF SAID EASEMENTS ARE IN THE BEST PUBLIC INTEREST FOR THE CITY OF CALDWELL, CANYON COUNTY, IDAHO. MOVED by Callsen, SECONDED by Allgood to waive the three reading process and consider Bill No. 39 (Ordinance No. 3120) on its first reading by title only. Roll call vote: Those voting yes: Callsen, Pollard, Stadick, Allgood, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Callsen, SECONDED by Hopper to sponsor Bill No. 39 (Ordinance No. 3120) and move for its passage by title only. Roll call vote: Those voting yes: Callsen, Pollard, Stadick, Allgood, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Pollard reported that the Finance Committee has reviewed current accounts payable in the amount of $416,491.64 for the period ending September 27, 2017 and net payroll in the amount of $302,115.48 for pay period ending on September 16, 2017. MOVED by Pollard, SECONDED by Hopper that accounts payable in the amount of $416,491.64 represented by check numbers 126021 through 126035 and payroll for the amount of $302,115.48 represented by check numbers 31630 through 31650 and payroll direct deposits, be accepted, payment approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) In response to questions from Councilman Callsen, Robb MacDonald reported that the paving contract had been awarded to Idaho Materials & Construction for the Main Street Paving Project. The contract includes an incentive clause for the work to be completed within a designated period. The work began on September 261h and the estimated duration is approximately three (3) weeks. He noted that paving is also underway at the Robert's Recreation Center and the entrance to the Caldwell Veterans Garden. In response to questions from Councilman Allgood, Mark Hilty provided an update report concerning the West Valley Humane Society contact, which ended October I, 2017. He noted that the attorney for the shelter did not accept the proposed changes. The Shelter will receive minimal use by CPD animal control officers without a contract in place. Councilman Stadick reported on the progress of the elevator at the Caldwell Veterans Memorial Hall and the upcoming Spaghetti Dinner fundraiser event. Tickets are available for purchase at the City Clerk's Office. (MAYOR'S COMMENTS) The Mayor expressed his sympathy for the families affected by the shooting incident last night in Las Vegas. He reported that he recently spoke at the Terry Reilly fundraiser dinner. He attended the closing event for the Caldwell Farmer's Market, the 100-year celebration at Washington Federal Savings Bank, the Chamber of Commerce Gala event, and the Soroptimists Convention recently held in Caldwell. (ADJOURNMENT) MOVED by Hopper, SECONDED by Allgood to adjourn at 7:51 p.m. MOTION CARRIED BOOK 5s PAGE 140 APPROVED AS written THIS 101.1 ATTEST: 5i�� City Clerk DAY OF October ?017_ �Wuubupclaun