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Home My WebLink AboutURA RES 2022-50RESOLUTION NO. Q — APPROVE RESOLUTION APPROVING AMENDMENT NO. 1, REVISING THE TOTAL CIVIL DESIGN SCOPE OF WORK FOR THE 7TH AND ARTHUR PLAZA EXTENSION STREET IMPROVEMENTS TO BE PERFORMED BY KELLER ASSOCIATES TO THE TOTAL AMOUNT OF $37,380.00. THEREFORE BE IT HEREBY RESOLVED by the Caldwell Urban Renewal Agency, Idaho, that the Commission authorizes the scope of work as hereto attached. PASSED BY THE COMMISSION of the Caldwell Urban Renewal Agency, Idaho this 1411 day of November, 2022. ATTEST: URA Clerk Approved, 4ypRA �,GD �+ SEAL l l l l 1100 MEMORANDUM TO: Urban Renewal Agency Meeting Date November 14th, 2022 AGENDA ITEM INFORMATION Approve AMENDMENT No. I to the Agreement for Professional Design services for the Civil Design of the 71 Ave/Arthur Plaza Extension with Keller Associates Inc. � Department Submittals X to initials Building Department CDBG Clerk i Attorney FinanceDepartment artment Human Resources Planning & Zoning Fire Department Police Department Public Works Street Department Water Department W WTP Engineering X Mapping COST IMPACT: $37,380.00 Parks and Recreation FUNDING SOURCE. URA Airport Information Systems TIMELINE: Expected design completion in 2022, construction in 2023 Golf Course OTHER: SUMMARYSTATEMENT. The City has been planning to extend the effective Indian Creek Plaza area out to the west on Arthur Street and 7'h Avenue, which would include all plaza elements (i.e. colored concrete, pavers, lighting, trees, etc.). Cushing Terrell has completed an Architectural Plan for this area. A scope of work for the Civil Design to be performed by Keller was approved originally by City Council on Aug 4th, 2022 for the Plaza extension on Arthur Street and 7,h Ave. Unfortunately, there was an error in the scope of work and only the design scope for Arthur Street was included at a cost of $19,400.00. After the error was identified, the Staff requested a new scope of work which includes both Arthur St. AND 7'h Ave civil design for a combined total of $37,380.00. It is necessary that is be approved by the URA because it is URA funded. That scope of work is attached. RECOMMENDED ACTION. Approve the Amendment No. 1, revising the total civil design scope of work for the 71h and Arthur Street Improvements to be performed by Keller Associates to the total amount of $37,380.00. All provisions of the Agreement not modified by this or previous amendments remain in effect. In witness thereof, the parties hereto have executed or caused to be executed by their duly authorized officials this Amendment to the Agreement on the respective dates indicated below. OWNER: CALDW6K—URRAN RINEWAL AGENCY CONSULTANT: KELLER ASSOCIATES, INC. gnatu • __ ---V Signature: Name: -Tr rbmeo- Name: Titlils: Address: Telephone: Date: 6j,- Donn Carnahan Title: principal Address: 100 East Bower St. Meridian, ID Telephone: 20$ 288 1992 Date: 1/3/2023 KA# 222161 AMENDMENT NO 1 Page 2 of 2 ATTACHMENT A REVISED SCOPE OF WORK for City of Caldwell 711 & Arthur Plaza Caldwell, Idaho Design Services and S 7th Ave The City of Caldwell plans to construct a pedestrian plaza at the end of Arthur St ear the Indian Creek Plaza (Project). The City has engaged Cushing Terrell to provide landscape architecture and electrical engineering services for the Project. The City was originally to provide the design for the concrete pavement design, including grading and drainage, and to prepare the bid documents for the project. The City has requested that Keller Associates complete the City's tasks to design the concrete pavement, including grading and drainage. Keller Associates ("Consultant") will provide site/civil engineering and survey services to design the concrete pavement, grading, and drainage as indicated in the scope below. Figure 1: Project Location KELLER ASSOCIATES ATTACHMENT A GENERAL ASSUMPTIONS Panuary 5, 2L • The topographic survey will be limited to the area of disturbance shown in th Cushing Terrell plans. All work will be within the existing street right-of-way, and no record of survey will be required. • Civil engineering services are limited to concrete pavement, grading, and stormwater design. All horizontal and material designs for the surface improvements are the responsibility of Cushing Terrell. • Design will be based upon the latest edition of the Idaho Standards for Public Works Construction (ISPWC) standards and the City of Caldwell standards. Contractor sheet notes will be used to modify the standards and CSI formated specifications will not be required. • Drawings will be created on Keller's titleblock with fullsize sheets being 22x34; halfsize sheets being 11x17. underground utilitiesg (e.g.,L gas, etc.], • All submittals will b . electroniCA( • Audio, electrical, d landscape design by others. • Construction bidding and construction agreement documents will be by the City or others. TASK 1— PROJECT MANAGEMENT a) Project management includes general project administration services including contract administration, monthly project/status reports, and design coordination meetings. b) Design Coordination Meetings: • Three design coordination meetings with the City are included to coordinate design efforts. These meetings include a kick-off, 60% Design, and 95% Design • Attendance at these meetings will include the project manager and one other engineer TASK 2—TOPOGRAPHIC SURVEY Conduct a topographic survey of surface features, visible utilities, and other utilities identified by a utility locator. This task includes research of monuments that may be disturbed within the work area and research of existing property lines/right-of-way. Survey control benchmarks will KELLER ASSOCIATES ' Page 2of4 ATTACHMENT A also be created. A topographic drawing will be created and stamped by a professional land surveyor. This drawing will be included in the drawings created by Keller Associates. Hold a base -map -in -hand field meeting with Keller and City staff, to confirm existing topographic features and TASK 3-60% DESIGN verify existing drainage infrastructure and flows. a) Coordinate with Cushing Terrell: Meet with Cushing Terrell to understand their design and to obtain CAD files. Adjust their CAD site plan files to fit the topographic survey. b) Stormwater Analysis and Design: Evaluate and design stormwater facilities to address stormwater management along the proposed improvement. c) Concrete Pavement and Grading Design: Develop the grading design for the plaza improvement area, including sidewalks and roadway portions. Design the concrete pavement section. d) 60% Design Review Meeting: Attend a review meeting of the 60% Design review package with the City of Caldwell. Following the meeting, prepare a list of review comments and actions to be taken. Assumptions: • The review meeting will be held with the City of Caldwell, either virtually or in person, with up to two Keller Associates staff. • One set of consolidated comments from the City of Caldwell. Existing drainage inflow and outflow points will be Deliverables: maintained. Existing siphon operation will be improved • 60% Plans where possible, to minimize potential pipe blockages. • List of review comments with actions to be taken TASK 4—FINAL DESIGN a) Revisions to 60% Design Submittal: Modify Keller's drawings per the comments from the 60% Design Review. b) Finalize Drawings: Finalize the design and stamp the drawings and stormwater calculations. Assumptions: • Stamped Drawings consisting of: Drawings No. of Sheets • Title Sheet 1 • Legend 1 • Contractor Notes '* 2 • Topographic Survey -1, 2 • Overall Grading Sheet `1, 2 • Stormwater Plan and Profile Sheets 4 • Details 2 Total Number of 60% Design Plan Sheets'T 14 • Stamped Stormwater Calculations KELLER ' ASSOCIATES Page 3of4 COMPENSATION hirty-seven thousand three hundred eighty dollars ($37,380.00j The Consultant will be compensated for tasks 1 through 4 for a total lump sum of . The fee allocation is summarized in the table below. TASK FEE ATTACHMENT A Task 1: Project Management $ 1,Igo 2,700 Task 2: Topographic Survey $ 7,XO 15,440 Task 3: 60% Design $ Ow 11,540 Task 4: Final Design $ 4,W 7,700 Total Lump Sum Fee = $ 19,*Z0 37,380 KELLER ASSOCIATES ' Page 4of4