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Home My WebLink AboutURA RES 2022-39RESOLUTION NO. Zo z 2. 3 q APPROVE RESOLUTION APPROVING THIS TASK ORDER #1 TO THE MASTER AGREEMENT BETWEEN THE CITY OF CALDWELL AND CONSOR NORTH AMERICA, INC. (MURRAYSMITH) FOR ENGINEERING DESIGN SERVICES FOR THE PARKING LOT LOCATED AT 510 ARTHUR STREET IN DOWNTOWN CALDWELL& BE IT HEREBY RESOLVED by the Chairman and Board of the Urban Renewal Agency of the City of Caldwell, Idaho, that to approve Task Order #1 as hereto attached. PASSED BY THE URBAN RENEWAL AGENCY of the City of Caldwell, Idaho this 8th day of August, 2022. APPROVED BY THE CHAIRMAN this 8th day of August, 2022. Approved, �� pF TApC �ii • Y`or n .' Y a r0 #AM I .. 1 SecretarySEANefe Lwr / 1AIll /Mill"�� MEMORANDUM TO: Caldwell Urban Renewal Agency Meeting Date August 8th, 2022 Approve Task Order #1 or 5' Avenue and Arthur pp f Street Parking Lot Improvements with Consor North America, Inc. (Murraysmith) Department Submittals X to mark Initials Building Department CDBG Clerk City Attorney Finance Department Human Resources Planning & Zoning Fire Department Police Department Public Works Street Department Water Department WWTP Engineering X Mapping COST IMPACT: $57,182.00 Parks and Recreation FUNDING SOURCE: URA (as approved by URA on 6-13-22) Airport Information Systems TIMELINE: Design in 2022, construction in 2023 Golf Course OTHER: S UMMA R Y S TA TEMENT.0 This attached Task Order # 1 is supplemental to the Master Agreement between the City of Caldwell and Consor North America, Inc. and approve Consor North America, Inc. to proceed on design for the public parking lot located at 510 Arthur Street in Caldwell. Consor North America, Inc. has been approved to perform engineering design work for the City based on a pre -selection qualification process consistent with State Code. RECOMMENDED ACTION: For Urban Renewal to approve this Task Order # 1 to the Master Agreement between the City of Caldwell and Consor North America, Inc. (Murraysmith) for engineering design services for the parking lot located at 510 Arthur Street in downtown Caldwell. EXHIBIIII A SCOPE OF WORK St" AND ARTHUR PARKING LOT IMPROVEMENTS CITY OF CALDWELL Introduction/General/Background This Scope of Worl< is for Professional Services between Murraysmith (CONSULTANT) and the City of Caldwell (CITY). This scope is to design a new parking lot at the intersection of 51h Avenue and Arthur Street. The terms of this work shall be in accordance with the Murraysmith Standard Full Service Agreement. Project Understanding and Assumptions The City of Caldwell is looking to make revisions to an existing parking lot located at the southeast corner of 51h Avenue and Arthur Street. Currently the City is planning demolishing an existing building that was located along the south edge of the parcel and will be extending the existing parking lot on the north side into Arthur Street and the south side where the existing building used to reside. As part of this work, Arthur Street will be revised to continue to allow vehicle access from Arthur Street. The project will include the layout of the new parking lot, landscaping, irrigation, storm water management, parking lot lighting, and alley way improvements. The following scope of work is for site investigation, to include survey, concept design, design development, and services during construction. Scope of Services Consultant will perform the following services. Task 1-Project Management 1.1 In Reports Consultant will prepare monthly invoices, including expenditures by task, hours worked by project personnel, and other direct expenses with the associated backup documentation. Monthly status reports will accompany each invoice. City of Caldwell MURRAYSMITH June 2022 5th and Arthur Parking Lot 1.2 Coordination with the Owner Consultant will maintain communication with the City through meetings via voice, email, and fax communication. 1.3 Management and Coordination of Staff and Subconsultants Consultant will manage and coordinate the technical and scope issues of the overall project. Progress meetings will be conducted as appropriate. In addition, a Health and Safety Plan (HASP) will be created that is custom to this project. Task 1 Deliverables ■ Consultant shall deliver to the City of Caldwell a monthly invoice and status report covering. o Worl< on the project performed during the previous month. o Meetings attended. o Problems encountered and actions taken for their resolution. o Potential impacts to submittal dates, budget shortfalls or optional services. o Budget Analysis. o Issues requiring project team action. Task 1 Assumptions ■ Consultanfi assumes a Notice to Proceed date by June 2022, ■ Consultant assumes one (1) two-hour meeting/site visit with the Consultant's Principal -in - Charge and Project Manager and the City of Caldwell Project Manager, ■ Project duration (design) will be 2 months for design and assumed 4 months for construction, therefore it is assumed that there will be up to 6 progress payments/status reports, Task 2 —Site Investigation/Data Collection Murraysmith will attend an onsite meeting with the City to review the project scope and to observe the existing conditions. Murraysmith will coordinate with the project surveyor on their contract and scope of work. The survey shall provide the following. ■ All found monuments ■ Contours at 1 foot intervals City of Caldwell MURRAYSMITH June2022 G:\PDX_f3D\Clients\Caldwell, ID\Sth and Arthur Parking Lot\SOW-Sth and Arthur Parking.docx 5th and Arthur Parking Lot 2 ■ Spot elevations of all noted surface features (curb lines, road centerlines, property lines, pipes, culverts, low points, grade breaks, sidewalks, concrete, building floor elevations, etc. ), ■ Arrange for Digline utility locates, ■ Utility sizes based on utility provided information and surveyed information, ■ Location, sizes, and invert elevations of sewer and storm drains, ■ Locations of water, gas, phone, power, and cable utility lines, poles, pedestals, and risers, Task 2 Deliverables ■ PDF and CAD versions of the survey. Task 2 Assumptions ■ It is assumed that stormwater will undergo water treatment but then will discharge either to the old buried Indian Creek channel by draining to the existing drain located on the property to the south/east or will connect to the existing storm system located within Arthur Street that then discharges to Indian Creek. Stormwater retention is not planned at this time, therefore, a geotechnical investigation is not required to establish infiltration rates. Task 3 —Concept Design Murraysmith will develop a concept layout for the new parking lot based on discussions with City staff during the initial site visit and as described in the original project definition email provided by the City. Murraysmith will then work with City staff to refine the concept based on City feedback. It is assumed there would be two (2) iterations of changes associated with City comments. It is not anticipated that there will be a review meeting with the City to discuss changes to the concept pIan. Task 3 Deliverables ■ PDF of the concept layout of the parking lot. Task 4 —Final Design Consultant will develop and provide a design for a new parking lot that is assumed to include: ■ Site layout of improvements and parking stalls ■ Alleyway improvements ■ Site grading City of Caldwell MURRAYSMITH June2022 G:\PDX_BD\Clients\Caldwell, ID\SUi and Arthur Parking Lot\SpW-Sth and Arthur Parking.docx Sth and Arthur Parking Lot 3 ■ Site stormwater management improvements ■ Site landscaping and irrigation plans ■ Site lighting plan Consultant will prepare 90% and 100% design packages. Both packages will include the following: ■ Various plan sheets to address existing conditions, site improvements, alleyway improvements, site grading and drainage, site landscape improvements, and site lighting, ■ Notes and Details specific to the project, ■ Front End contract per the 2020 Idaho Standards for Public Works Construction (ISPWC) version of the 2018 Engineers Joint Contract Documents Committee (EJCDC), Consultant will submit the 90%design package for City review and then attend a meeting with the City to discuss review comments. Consultant will develop the initial EJCDC contract to be reviewed by the City of Caldwell for compliance. Consultant will prepare the 100% design package based on the 90% review comments provided by the City. Task 4 -Deliverables ■ PDF of the 90% review plans ■ PDF of the 90% Front End Contract ■ PDF of the 90% review meeting notes ■ PDF of the 100% Construction Documents (plans and front end specifications) Task 4 -Assumption ■ Technical specifications will not be developed for this project. ISPWC and City of Caldwell supplements to the ISPWC shall be referenced wn the drawings, ■ Pavement sections shall be based on City of Caldwell standard pavement sections, ■ Site lighting shall connect to existing lighting circuit in Arthur Street, ■ Irrigation shall connect to the existing water service that supplied the existing building to be demolished, ■ Alleyway improvements shall include paving a valley down the center of the access and draining back to 5t" Avenue, ■ This scope of work does not include the study of the capacity of the existing storm drainage system and therefore assumes that the existing system is adequately sized to include drainage from the proposed improvements (this includes both the old underground Indian Creek channel and the existing discharge to Indian Creek), City of Caldwell MURRAYSMITH June 2022 G:\PDX_BD\Clients\Caldwell, ID\Sth and Arthur Parking Lot\SOW-Sth and Arthur Parking.docx 5th and Arthur Parking Lot 4 ■ This project shall impact less than 1 acre and therefore does not anticipate the need for a NPDES permit through the State of Idaho. The project shall provide a general Erosion and Sediment Control Plan for bidding purposes but it shall be the contractor's responsibility to provide the necessary documents to satisfy all Temporary Erosion and Sediment Control needs through the City of Caldwell and/or any other agency. Task 5 —Services ®uring Construction It is assumed that construction will take approximately four (4) months to complete Consultant shall provide the following tasks: ® Review technical submittals from the Contractor, ® Respond to Contractor request for information (RFI), Task 5 -Deliverables ■ PDF of submittal and RFI review response Task 5 —Assumption The ■ Consultant will not supervise, direct, control, or have authority over or be responsible for means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs employed by the Contractor's staff performing construction of the project. Consultant will not be responsible for any failure of construction personnel to comply with laws and regulations applicable to the performance of the work, ® Services during Construction do not include a detailed review of Contractor payment submittals, Consultant will provide comment to progress payments as requested by the City. Final approval of payment application is by the City, Construction staking and as -built survey will be performed by the contractor. There are no meetings or site visit anticipated for this task. If Consultant is required to attend a meeting or site visit, that effort will be billed as a time and expense. City of Caldwell MURRAYSMITI-I June 2022 G:\PDX_BD\Clients\Caldwell, ID\Sth and Arthur Parking Lot\SOW Sth and Arthur Parking.doca S`h and Arthur Parking Lot 5 Budget Payment will be made at the Billing rates for personnel working directly on the project, which will be made at the Consultant's Hourly Rates, plus Direct Expenses incurred. The overall project budget, outlined in Table 1, has been developed using 2022 rates. Subconsultants, when required by the Consultant, will be charged at actual costs plus a 10 percent fee to cover administration anA overhead. Direct expenses will be paid at the rates shown in the table below. Expenses incurred in-house that are directly attributable to the project will be invoiced at actual cost. These expenses include the following. Computer Aided Design and Drafting GIS and Hydraulic Modeling Mileage Postage and Delivery Services Printing and Reproduction Travel, Lodging and Subsistence Task 1-Project Management Task 2 —Site Investigation/Data Collection Task 3 — Concept Design Task 4 — Final Design Task 5 — Services During Construction Project Total Project Schedule $18.00/hour $10.00/hour Current IRS Rate At Cost At Cost At Cost $2,531 $12,831 $3,137 $361241 $2,442 $57,182 Assuming a notice to proceed by June 10, 2022, the Consultant will work to provide 100% Construction Documents by July 29, 2022, depending on when the survey becomes available. The Consultant will make every effort to complete the work in a timely manner; however, it is agreed that the Consultant cannot be responsible for delays occasioned byfactors beyond its control, nor by factors that could not reasonably have been foreseen at the time this scope of work was executed. City of Caldwell MURRAYSMITH June 2022 G:\PDX_BD\Clients\Caldwell, ID\Sth and Arthur Parking Lot\SOW-Sth and Arthur Parking.docx 5th and Arthur Parking Lot 6