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Home My WebLink About2022-06-29 CC Budget WorkshopLD t CITY OF CALDWELL Upcoming City Council Special Meetings 2022 BUDGET WORKSHOPS LOCATION Caldwell Police Department Community Room 110 South Sth Avenue Any person needing special accommodations to participate in the meeting ahould contact the City Clerk at 41i Blaine Street or call ,1455.4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reuni6n debe contactar al Vendedor de Ciudad en 411 Blaine St. o llame a #455.{655 antes de la reuni6n. POSTEO: Aptil18,2022 REVISED: June 22.2022 Date/Location Time Agenda ltems Tuesday June 14,2022 8:00 a.m. - 2:00 p.m.WORKSHOP Budget Discussion Wednesday June 15, 2022 8:00 a.m. - 5:00 p.m.WORKSHOP Budget Discussion Thursday June 16, 2022 8:00 a.m. - 3:00 p.m.WORKSHOP Budget Discussion Tuesday June 2'|,2022 6:00 p.m. - 9:00 p.m.WORKSHOP Budget Discussion Wednesdav June29.2O22 5:00 p.m. AMENDED SCHEDULE June29,2o.22 Additiona! Session I WORKSHOP Budqet Discussion BOOK 63 PAGE I35 SPECIAL MEETING BUDGET WORKSHOP M INUTES June 29,2022 5:00 p.m. Mayor Wagoner opened the meeting at 5:00 p.m. at the Caldwell Police Department Community Room. Council Members present in person: Allgood, Williams, Mccee, Doty, Stadic( and Register (via Zoom). Staff in attendance: Carol Mitchell. Debbie Ceyer. Dave Wright, Brent Orton, Robb MacDonald, Rachelle Castleberry and Jim Porter (Urban Renewal Chair). PRESENTATION: OPENING REMARKS FROM MAYOR WAGONER Mayor Wagoner encouraged participation at the July 4'h Celebration. He noted that interviews were held today for the Planning & Zoning Director position. He reminded those in attendance about the swearing in ceremony for Police Department Chief Rex lngram, which is scheduled for Friday. July l, 2022 aI I I :00 a.m. PRESENTATION: UPDATf, REPORT BY MAYOR WAGONER REGARDING USE OF FUND BALANCE Mayor Wagoner noted that tonight's workshop is a continuation of discussion fiom the workshop held on June 2l. 202? regarding the potential use of fund balance. The Mayor reported that he had met with Chris Yamamoto (Canyon County Clerk) and Zach wagoner (Canyon County Auditor). They informed him ofthe passage of ldaho House Bill 550. effective July l, 2022. This legislation allows municipalities to work with their count_v clerk for purpose of potential rebates of propeny taxes. Mr. Yamamoto had reported that there are currently 14.688 homeowners who live in the Caldwell City Limits and would quali! for such a rebate program. Those who receive benefits from the Circuit Breaker Program would not be eligible for an additional tax payer rebates per proyision ofthe legislation. The Mayor noted the need to possibly contract with an outside vendor for the issuance ofthis amount ofchecks. if Council determined to move forward with property tax rebates. PRESENTATION: UPDATE REPORT FROM THE FINANCE DIRECTOR Ms. Mitchell reponed that she was awaiting a response fiom the auditors and legal counsel regarding the effect of a property tax rebate on the audil process and bond ratings. Pursuant to provisions of H8-550, homeowners musr apply for the property tax rebate program through the City. ifapproved and implemented by City Council- She noted that the City of Boise is looking to initiate a propeny tax rebate program for homeowners who qualify for the circuit-breaker program. She noted the need for clarification by legal counsel conceming this provision as outlined in HB-550. Ms. Mitchell reponed the fund balance policies have been established by the City of Meridian, City of Nampa. and City of Boise. T I Ms. Mitchell continued by noting that checks issued to 14,000 vendors (homeowners) would require staff to also track when the checks have cleared the bank. per the requirements ofthe ldaho Tax Commission. She emphasized the need for further review of the property tax rebate process and the ability to negotiate the timeframe for issuance of any rebate checks. She addressed the need for an additional employee to assist with the inffease of duties within the Finance Department. She explained that the annual audit reports required for the health trust funds. grant funds. City funds. and tiRA funds are written each year by her and her assistant, rather than by the audit firm. Previous findings within the annual audit have now been addressed in-house with the result being a clean audit. Additional Covernment Auditing Standards have also been addressed in-house per direction of the auditors. Ms. Mitchell explained that when she was hired as the Finance Director. a vacancy occuned within the Finance Deparlment. which has not been lilled over the years. Discussion followed about the necessiry to move forward with filling the vacant position. Comments ofCouncilor McCee recommended that legal counsel review the details of HB-550 and provide their findings to City Council Members. In response to questions fiom Councilor Williams, the Mayor clarified that the rebate would not change the levy rate, affect the tibrary budget, or atter proposed Urban Renewal Agency proiects. Discussion followed concerning the procedure of bonding for government projects. Councilor Stadick indicated his support of bonding for projects thereby giving the local citizens an option for approval or denial through the voting process. Councilor McGee expressed caution with any extreme depletion offund balance and overuse ofthe bonding Process. He recommended the implementation of "Rainy Day" fund currently used by the Stat€ of ldaho. which would consolidate funds. T T BOOK 63 PAGE I36 Councilor Register suggested that staff review the information issued by the Association of ldaho Cities dealing with the recommended fund balance amounts for municipalities. She inquired about fund balance designated for additional employee wage increases within the safety service departments. Mayor Wagoner referenced the recent approval by Council of the l0ozi, wage increase plan for all employees with an additional 2% increase after October l. 2022 based on the results ofthe employee's performance evaluation. Fire negotiations are currently underway. which will. determine stipulations of the firefighter's contract. The Mayor also noted that Chief lngram is currently reviewing the CPD organizational chart for employee structure. In response to questions from Councilor Allgood, Ms. Mitchell clarified details of the FY-2023 budget. which has been presented to lhe Council Members within the recent budget r,r'orkshop ssssions. It was recommended that the Republic Services Credit Project for FY-2023 be designated for improvements at Lions Park such as pressured irrigation. playground equipment and the installation of a landscape berm to reduce freeway noise at the site. PRESENTATION BY URBAN RENEWAL ACENCY CHAIRMAN Mr. Porter provided a PowerPoint presentation outlining the current and proposed URA projects in FY-2022 and FY- 2023. Councilor Mccee commenled on the success of the Urban Renewal Agency in association with the many projects completed within the community over the past twenty-plus years. He emphasized the necessity for Policies to be esrabtished determining when bonding should be utilized versus other resources for project funding. The workshop dismissed at 6:25 p,m APPROVED AS WRITTEN THIS Council on Council C T City Clerk 7'DAY OF Ju 2022 lE Mayor A-t.)a Councilperson o Council person hlx,-d T I JAN 15