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Home My WebLink About2022-06-21 CC Budget WorkshopE CITY OF CALDWELL Upcoming Gity Council Special Meetings 2022 BUDGET WORKSHOPS LOCATION Galdwell Police Department Gommunity Room 110 South 5s Avenue Any pe6on needing special accommodations to participate in the meeting should conlact the Gity Clerk at 411 Blaine Street or call ,1455.4656 prior to the meeting. Cualquier peEona necesitando comodidades especiales para participar en la reuni6n debe contactar al Vendedor de Ciudad en 411 Blaine St' o llame a #455-4656 antes de la reuni6n' POSTED: April 18, 2022 REVISED: June 22,2022 Date/Location Time Agenda ltems Tuesday June 14,2022 8:00 a.m. - 2:00 P.m.WORKSHOP Wednesday June 15,2022 WORKSHOP Thursday June 16,2022 8:00 a.m. - 3:00 p.m.WORKSHOP Budget Discussion Tuesday June2'1,2O22 6:00 p.m. - 9:00 P.m.WORKSHOP Budget Discussion Wed nesdav June 29.2022 5:00 p.m. AMENDED SCHEDULE June 29r 2022 Additional Session Budget Discussion 8:00 a.m. - 5:00 p.m. I Budget Discussion I I I WORKSHOP Budqet Discussion BOOK 63 PAGE I3J SPECIAL MEETINC BUDGET WORKSHOP M INUTES June 21,2022 6:00 p.m. Mayor Wagoner opened the meeting at 5:00 p,m. at the Caldwell Police Depanment Community Room. Council Membsrs present in person: Williams. McGee. Doty. Stadick. Register, and Allgood. Staff in attendance: Car'ol Mitchell, Debbie Geyer. Dave Wri8ht. Rex lngram. Rachelle Castleberry. Robb MacDonald. Lacey Forst. and Jim Poner (Urban Renewal Chair). PRESENTATION: OPENINC REMARKS FROM MAYOR WAGONER Mayor Wagoner reponed that the session would include discussions regarding proposed departmental fees. use of fund balance. and a wrap up session. PRESENTATION: FINANCE DIRECTOR - CAROL MITCHELL Ms. Mitchell provided an overview of fees in excess of 5%. which requires a public hearing fiom the following departments: Caldwell Evenl Cenler. City Cl€rk. Fire, Planning & Zoning, and Recreation. Councilor Doty recommended a five percent (5%) discount for veterans at Purple Sage and Fairview Golf Courses penaining to any golffees excluding purchases for pro-shop merchandise. The discount would be pursuant to a veteran showing proper idenrificalion. Ms. Mitchell noted that the discount could be included within the proposed budget. Councilor McGee recommended that the proposed veteran discount be brought forward to lhe Golf Comminee at their meeting tomorrow. June 2?.?0?2, PRESENTATION: RECREATION DEPARTMENT FEES _ DENISE MILBURN Ms. Milbum presented a handout comparison of Cald\,,/ell recreation fees versus outlying communities for swim lessons. pool use. Preschool & Pre-K, Cymnastic. Shorin-Ryu Karatedo. Tennis Lessons. Youth Flag Football. Youth Basket Ball. and Youth Volley'ball. Councilor Dotl' recommended that all non-residents be charged additional lees. Discussion tbllowed how the soliware could be adapted to accommodate the non-residential t'ee increase. Ms. Mitchell reponed that contact could be made with the appropriare software company to find out of making such changes. Ms. Milbum reported that most ofthe enrollments are conducted online for the recreation programs. It was suggested to move lbrward with the fees as recommended by stafffor this year. A review should be conducted in the FY-2024 budget session regarding the possibility of increases for non-resident enrollees- PRESENTATION: PLANNING & ZONNG DEPARTMENT FEES-JEROME MAPP Mr. Mapp reviewed the proposed fee increases with an increase ofapproximately l0% per fee plus stafftime calculated into the fee increase proposal. He explained the increases for Special Use Permits, Planned Unit Developments, Zone Change. Annexation, Comprehensive Plan Text and Map. Subdivision Plats (non-PuD). Final Plats. and additional administralive fees. PRESENTATION: PUBLIC WORKS - BRENT ORTON Mr. Onon reponed on proposed modifications to the f'ee schedules for the Sanitation Depanment. Airpon. Sewer. Wastewater Treatment Plant, IrriEation, and Street Lights. Comments: . lt was recommended that the recycling oftrash collection remain optional for citizens. o Mr. onon explained the necessity of fund balance for the Airpon to assist with cash flow with grant drawdowns. . Could a resident versus non-resident lease be considered? Mr. Onon suggested that legal counsel be sought on this matter. . The hangar owned by the URA would be deemed as surplus property and sold via public auction. Proceeds from the sale ofthe hangar could provide fund balance for the airport. r Councilor Stadick reported on the imponance ofaccurate contingency funds. . Discussion was held concerning the revamping ofthe City Electrical Department. r Mr. Orton provided information on the rate comparison for water usage. t I I PRESENTATION: CEMETERY FEES ROBB MACDONALD Mr. MacDonald reported that the proposed increases penain to all cemetery fees for the upcoming budget. None ofthe increases exceed the five percent (5%o) limit. BOOK 63 PRESENTATION: ENCINEERINC DEPARTMENT - ROBB MACDONALD Mr. MacDonald reported that the proposed fees for the Engineering Department are across the board but do not exceed lhe five percent (57o) limit. PRESENTATION: ESTIMATED USE OF FUND BALANCE _ CAROL MITCHELL Ms. Mitchell provided a handout outlined the fund balance amount within all City Funds, Sewer Fund, Water Fuod, and Street Fund,. The draft budget book will be updated to indicate the staff increases and new positions.. Contingelcy Fund: The General Fund currently contains $500,000. which be reduced to $100.000 within the FY- 2023 budget. ments l'rom Ma orW . Mayor Wagoner made recommendations concerning a panial use of fund balance. noting that the fund balance from various departments such as Streets/Water/Library/lmpact Fees/Cemetery Perpetual Fund/Recreation must remain intact per ldaho Code. . He proposed designated depanments have a combined fund balance account without departmental designations. Unassigned fund balance would be located within the General Fund. . He noted that a portion of fund balance could be re-appropriated for projects or a possible tax relief measure. Discussion followed. o Councilor Allgood questioned ifaltering ofthe levy rate would affect the proposed URA projects. o Councilor McGee raised questions about lowering the fund balance and how it would affect the govemment bond rating. the audit rating. and the Urban Renewal Ag,ency. e Ms. Mitchell recommended that a policy be created within this upcoming year to address a limited fund balance. o Councilor Williams expressed his concern with compensating City employees with use offund balance. o Councilor Register expressed her suppoi in reviewing additional wage increases for ciry employees. . Councilor Allgood recommended that a benchmark policy be put in place for fund balance. When those bench marks are exceeded. the City would possibly look to a propeny tax rebate for only the homeowners who qualiry for the homeowner's exemption program. . Ms. Mitchell reported that one-time ARPA funds were used to balance Police and Fire budgets with the requested rvage increases. RECOM M EN DATION: Schedule an additional workshop to continue discussion of the use of fund balance on Wednesday - lune 29. 2O22 at 5:00 p.m. Items to be discussion: I T o Discuss options regarding auditor's information conceming use offund balance.. Discuss options for some type ofrebate program established with Canyon County. ls this a viable option? . Discuss information regarding a healthy fund balance amount (benchmark). What should be included balance policy? o Discuss upcoming projecrs for URA and how they could be affected with a change ofthe levy rate. Next City Council Budget Workshop Date: Wednesday. June 29. 2022 at 5:00 p.m The workshop dismissed at g:40 p.m. APPROVED AS WRITTEN THIS '7'h DAY OF Julv . 2022 in a fund S*--Wx I Counci on Councilper Councilpcrson ou ncil person it pers Councilperson ATTI--ST City Clerk r.&iJft"tfF3i i^i ,AN rs i ! ai* PAGE 134 Ma1'or