HomeMy WebLinkAbout2022-06-16 CC Budget WorkshopL
CITY OF CALDWELL
Upcoming City Council Special Meetings-
2022 BUDGET WORKSHOPS
LOCATION
Caldwell Police Department Community Room
110 South 5th Avenue
Any percon needing special accommodations to participate in the meeting should contact the city clerk at
411 Btaine Street or carr *lssjeid ftior to the meeting. Cualquier pgnsona necesitando comodidades
""p""iit""
para participar
"n
f. i"rnidn debe contactar aivendedor de Ciudad en 411 Blaine St' o llame a
#455-4656 antes de la reuni6n.
POSTED: April 18,2022
REVISED: June 22.2022
Agenda ltemsTimeDate/Location
Budget Discussion
WORKSHOP8:00 a.m. - 2:00 P.m.Tuesday
June 14,2022
Budget Discussion
WORKSHOP8:00 a.m. - 5:00 P.m'Wednesday
June 15,2022
Budget Discussion
WORKSHOPThursday
June 16, 2022
Budget Discussion
WORKSHOP6:00 p.m. - 9:00 P.m.Tuesday
June 21,2022
5:00 p.m.
AMENDED SCHEDULE
June 29r 2o.22
Additional Session
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8:00 a.m. - 3:00 P.m.
Wed nesdav
June 29.2022
WORKSHOP
Budqet Discussion
BOOK 63
SPECIAL MEETING
BUDGET WORKSHOP
M INUTES
June 16,2022
8:00 a.m.
Mayor Wagoner opened the meeting at 8:00 a.m. at the Caldwell Police Department Community Room.
Council Members present in person: Allgood. Stadick, Doty (via Zoom), and Register (via Zoom). Absent
Williams and McGee.
Staff in attendance: Carol Mitchell. Rick Frawley, Robb MacDonald, Lacey Forst. Brent Orton, Mary Kay
Morris, and Debbie Geyer.
PRESENTATION: OPENING REMARKS:
Mayor Wagoner welcomed those in attendance. Carol Mitchell. Finance Director. explained the schedule for
the presentations by tlre Public works Department and Engineering Depanment.
PRESENTATION: PUBLIC WORKS (BRENT ORTON)
Requests for Building Department
Gratitude for efforts to attract emPloyees
Mr. Orton referenced the need this year to contract with Safe Built for contracted inspectors due to the
shortage of inspectors. He expressed appreciation with the proposed wage increase effective July to assist
with recruitments efforts of employees.
Current Budget FY2022: S I,475.991
Proposed Budget FY2023: $ 1.602.747 (lncrease of $ 126.756)
Wages: $ 1.09?.660 (lncludes l0%. step adjustment & 2% KRA
Operations: $470,848
Capital: $3 5.000 (new vehicle)
Use ofFund Balance: None
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TProjected 202i Starting Fund Balance: $3.64i,203
o Fund balance is necessary for use within budget lean years
o Provides continued services during a possible recession period
PRESENTATION: PUBLIC WORKS (BRENT ORTON)
Requests for Street Department
Stonn ter ( MuniciDal ate Storm Se wer Svstem) MS 4 Division
United States Bureau ofReclamation title transfer process nearing completion
Will request two positions when transfer occurs and one or two more in the second year after transfer for
drain rnaintenancL. Not included in budget because timing has been uncertain for the required process.
Current Budget FY2022: $ 10,880,838
Proposed Budget FY2023: $l I '848,569 (lncrease of5967'731)
Wages: $2,161,095 (MS4: $371.368) (lncludes 109/o, step adjustment & 2% KRA
Operations (including Cap Maintenance): $4'976,161
o ChiP Seal: $ l.2M
o Fuel Costs 7570 inoease
o Hot Mix Asphalt: $ l20K
o R&M Bridge & Culven: S8l.3K
Projected FY2023 starting fund balance: 56'890'52
Use of Fund Balance: $2.8M
o South leg Ustick & Florida Roundabout (Balance is a URA prqect)
o Ustick & Montana Signal
o Coop with CHD4 Design on Ustick & Farmway Roundabout
o Blaine & 24'n signal & pedestrian crossing
o Match Federal Projects:. Middleton & Ustick Roundabout. Plymouth Street Bddge (Design Work)
. 106 Avenue ITS & overlay (Design - building 2026)
. Montana Avenue Pedestrian & Widening (Design - building 2026)
. Indian and Orchard Bike/Ped with CHD4 (Build 202a)
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BOOK 63
Local Improvement District. Downtown Streetscape LID. Misc. Concrete LID
PAGE I2O
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Recommendation
Move forward with researching and potentially instigating a "motor pool" concept fol all ciry-owned
vehicles to be maintenance at the Street Department.
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PRESENTATION: PUBLIC WORKS (BRENT ORTON)
Requests for Airport Department
o Large fee increase for lease rates
o Discussion was held concerning the legacy lease challenge
o Achievingselfsufficiency
o Tracking program helping achieve this
. Airpon lmprovement Program
o Cash flow challenge on grant projects
Current Budget FY2022: $2,954.243
Proposed Budget FY2023 : S 1,073,945 (Decrease $ 1,9 1 3,662)
o Budget fluctuates significantly with federal airport imProvement projects
o Capital improvements plan is smaller for FY202i
. Wages: $172,843 (lncludes l0ol0, step adjustment & 2% KRA
. Operations: $339.102
r Capital Improvements: 5562,000o AIP Land acquisition for east side development
o Projected 2023 Starting Fund Balance: $83,426
. Use of F,und Balance: $33.364
PRESENTATION: PUBLIC WORKS (BRENT ORTON)
Requests for Water Department
. Working through important maintenance up fitting wells and well houses.
c Three new wells in 2023: (two new test wells)
. Continued work on the Monitoring and Groundwater Model
o CurrentBudgetFY2l22: $7,008.599
. Proposed Budget FY2023: S 12,297 ,532 (lnclease S I ,957,028)
o Wages: $2,085,099 (lncludes l0%, step adjustment & 2% KRA
. Operations: 54,420,745
. Capital lmprovements: $714,040 & $3,681000
. Projected 2023 Starting Fund Balance: $12,449.317
o Use ofFund Balance: S5,099,i13
o Construct Well 20,22,23 (plus test wells for 22, 23)
o Continue major up fitting & rehabilitation of v/ells & well houses
PRESENTATION: PUBLIC WORKS (BRENT ORTON)
Requests for Sewff Department
o Numerous projects necessary
. Regulations - Know time trajectory
. Septage, fats, oils, and greases: crisis and opPortunities
r Current Budget FyZ022: 516,683,402
. Proposed Budget FY2023: $26,825,053 (lncrease Sl0,l4l,65l)
. Wages: S1,714,735 (tncludes l0%o, steP adjustment & 2% KRA
. operations: $6,295,007
. Capital Improvements: $590,000 & $17.800,000 ($400K Design Services)
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BOOK 63
Projected 2023 Stafiing Fund Balance: Sl9'979.621
Use ofFund Balance: $12,603.335
o Construct shop addition to storm water bearing equipment (hydrojetter sewer cleaners, hydro
excavator): S4.100,000
o Dissolved air floatation tank (DAFT): $2'000,0009
o Add Grit Separator (Hydrocyclone) & Grit Classifier: 5700,000
o Complete 2ld Avenue Lift Station Obviation Project: $600'000
o Septage Receiving Station: 52'400,000
o NE Regional Lift Station: S3,000,000
o Trunk Line Extension: S1,000'000
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PRESENTATION: PUBLIC WORKS (BRENT ORTON)
Requests for Sanitation Department
. Compressed natural gas fleet keeping fuel costs low in the midst ofinflation
o Republic Services Conract (Expires July 2023)
o Options:
' Solicit proposals for a new lianchiseet Interest exPressed by Hardin Sanitation. Extend Rupublic Conract (Coop' Downtown Example)
. Republic intends to sponsor Zamboni Wrap
o lF contract ends in 2023d, they sponsor for one year
o lfunder contract, they will sponsor for the requested three years
Topics for Council Direction
o Adding recycling as a default feature for each account
o Offering smaller trash carts to offset cost ofadding recycling
o Offering a veteran's discount
o Cost implications: Would alter the budget as proposed
Curent Budget FY2022: $4.922,642
Proposed Budget FY2023: S5,283,715 (lncrease of $361'073)
. Contract Estimate: S4,379.126 (ln proposed budget as $3.875,880- Unit cost changes with growth -
cosr basis is Consumer Price indexed in contract with increase limited to 4.9504)
o Fund balance project at start ofFY1023: $2.267,980 - $53K fund balance use pos.
Recommendation:
o Recycling should not be required. It can be offered to customers as an option.
o Discussion rvas held regarding the continuance of Republic Services for sanitation services since the
contract expires in 2023. Brent Onon will move forward negotiating the contract renewal with
Republic Services.
PRESENTATION: PUBLIC WORKS (BRENT ORTON)
Requests for Strcet Light Department
. Move City Electricians to this Department
. Create a superintendent position (replace a position rather than adding for FY23)
. Consider a department name modification
. Conversation to light emitting diodes (LED) substantially complete
Current Budget FY2022: $'145,811
o Proposed Budget FY2023; $820,882 (lncrease of575'072)
. Wages: None (Housed in the Street Department for FY-2023)
. Operations: $870,172
. lmprovements: S300K
I Projected start of2023 fund balance: 51.295'962
. Use ofFund Balance: None in FY-2023
PRESENTATION: ENGINEERING (ROBB MACDONALD)
Engineering Department
Personnel Requesls:
Construction Environmental Inspector with duties
. Erosion & Sediment Control
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Associate Engineer (2 Positions)
. Transpoiation focus. ability to design, roadways, traffic signals, pavement specialist, American with
Disabilities Act (ADA) compliance
Stormwater & Environmental Scientist (position recently approved in Council)
r Municipal Storm Sewer System (MS4) & Muhi Sector General Permit (MSGP) Documentation Lead
Other Requests:
. Two inspection vehicles ($70,000)
o Furnishing in the Nancolas Center (520,000' is city relocated)
BOOK 63
. Storm Water Pollution Prevention Plan (SWPPP)
. lnspection on all land developments
. Illicit Discharge Detection and Elimination (IDDE)
. Drinking Water Facilities (DWF)O
. Multi Sector General Permit (MSCP)
Revenues:
r Current FY2022: S'1.651.372
. Proposed FY2023: 52,185.189*
Expenditures:
. Current FY2022: $ 1,651.372
. Proposed FY2023: $ 1,763.150
PRESENTATION: ENGINEERING (ROBB MACDONALD)
Park/Forestry Department
Personnel Requests:
Crew Chief. Responsible for specific park areas and superyises two (2) seasonal employees
Seasonal Employees
o Twelve (12) positions in the budget with only one ( I ) filled currently
o Park areas are increasing
New and future Park Areas with Year to Maintain
r Sister Park - 13 acres
. Elevate Park - 4 acres
o Albany and Kimball Parking Lot
r 2l'r Avenue Parking Lot (coming in 2023) Parks or CEC to maintain?
o Fire Station #3 Park - 6 acrcs (coming in 2023)
. Additional miscellaneous maintenance areas (ne\'T roundabout, pa*ing lots, etc)
Expenditures:o Current FY2022: $ 1,583,583
. Proposed FY2023: $1.917,281
PRESENTATION: ENGINEERING (ROBB MACDONALD)
Cemetery Department
Personnel Requests: None.
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Seasonal Employees
. Three (3) positions in the budget with only one (l) filled currently'
I Operating Budget Fund 20
Revenues:o Current FY2022: 5396,126
r Proposed FY2023: 5411.453
Expenditures;
r Current FY2022: $332,888
r Proposed FY2023: $375,204
Cemetery Capital tmprovement Budget Fund 2l
Revenues:r Current FY2022: $1 1.000
. Proposed FY2023: $1 1"000
Revenues:. Curent FY2022: S 1,583,582
. Proposed FY2023: $ I,915,965
BOOK 63
Expenditures:o Current FY2022: S0
. Proposed FY2023: $22.000 (every other year mower purchase)
Cemetery Perpetual Care Budget Fund 22
Revenues:
. Cunent FY2022: 531.384
. Proposed FY2023: $203,992
Expenditures:. Current FY2022: S0
. Proposed FY2023; $0
PRESENTATION: ENGINEERINC (ROBB MACDONALD)
Fund 50 Capital
Purchases:
. R&MOther: $85,390
o Sidewalk repair, air handlers' Simplot Stadium fencing, etc.
. Improvements other than buildings; $416'593
o Pool panicipation, Simplot Stadium electronic reader board, bike/pedestrian pathway
improvements. etc.
. Machinery: S238,000
o Park mowers, Zamboni, blowout compressor, etc.
r Licensed Vehicles: $85.000
o IT vehicle
o Two (2) small used pickups for parks
o Computer EquiPment: $50.000
o Communication fiber
o CEC Mower: $16.345 (added to Fund 50)
Revenues:. Current FY2022: $641,097
. Proposed FY2023: $6'75.427
Expenditures:. Current FY2022: $5'15,661
. Proposed FY2023: 5896.892
o 5277.000 estimated to supplement pool cost
o Fund balance is approximately $ I '567'996 (audited at end of202l )
PRESENTATION: ENGTNEERING (ROBB MACDONALD)
Fund 52 Capital
Proiects:. Six-acre Park at Fire Station #3
o Land purchase: $ I 80.000
o lmprove park with grass and inigation: $350.000
o Restroom and pathway system: $650,000
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Frontage lmprovements on Sister's Park: $500.000
o eJditional Park lmprovements would include curb gutter. sidewalk on t'lstick
Retention Pond lmprovements: $350'000
o Enhance tiry ponds located at the SW corner of Commercial and 2l'r Avenue with sidewalk, lighting
and landscaping
Revenues:
o Cunent FY2022: S1,500.000
. Proposed FY2023: S1,554.000
Expenditures:. Current FY2022: $1.554.000
r Proposed FY2023; $2,031,002
o Total fund balance is approximately $4'475,000 (audited at end of202l)
Comments:. lt was recommended that staff remove the "no trespassing" signage cunently posted near Curtis Park.
. Mr. MacDonald noted that the Mapping Department has not presented any requests for upcoming projects
PRESENTATION: FINANCE DIRECTOR
Wage & Benefit Review
. Carol Mitchel reviewed the proposed new employee positions within the various departments. Total
amount of funding for twenty-one (21) new positions: $2'576,'16'1'00'
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PAGE 124
. carol Mitchell provided a spreadsheet outlining the departmental projections for wage allocations.
Propery Tax/Sales Tax
o Ms. Mitchell provided a spreadsheet regarding revenue projections for sales tax, highway distribution gas
tax, and liquor sales distribution.
. Discussion was held conceming the allocation oftax dollars to safety services'
. It was noted that approximately an additional one million was received last year liom the Stale of Idaho for
sales tax revenue over the projected amount ($4.497 million projected - $6.1?9 million received).
. Discussion followed conceming revenue from the East Urban Renewal Agency when it sunsets in
December 2022.
BOOK 63
RECOMMENDATION:. councilor stadick indicated his concem with the use offoregone taxes fiom canyon counry
Next workshop: June 2l . 2022 at 6:00 p.m
The workshop dismissed at l:39 P.m.
APPROVED AS WRITTE,N THIS TItl DAY OF
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WxhA-
or
ounclCounc
Council
Council person
Co il
C ounct lperson
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ATTEST:
City Clerk ,:ii$i,:i,tl.;::' .'* \3'.' i: ! JAN rs 3
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