HomeMy WebLinkAbout2022-06-15 CC Budget Workshopt E
CITY OF CALDWELL
Upcoming City Gounci! Special Meetings
2022 BUDGET WORKSHOPS
LOCATION
Caldwell Police Department Community Room
110 South 5th Avenue
Any person needing special accommodations to participate in the meeting should contact the City Clerk at
411 Blaine Street or call 11455-4656 prior to the meeting. Cualquier persona necesitando comodidades
especiales para participar en la reuni6n debe contactar al Vendedor de Ciudad en 4'll Blaine St. o llame a
#455-4656 antes de la reuni6n.
POSTED: April 18,2022
Date/Location Time Agenda ltems
Tuesday
June 14,2022
8:00 a.m. - 2:00 p.m.WORKSHOP
Budget Discussion
Wednesday
June 15,2022
8:00 a.m. - 5:00 p.m.
Budget Discussion
Thursday
June 16,2022
8:00 a.m. - 3:00 p.m.WORKSHOP
Budget Discussion
Tuesday
June 21,2022
6:00 p.m. - 9:00 p.m.WORKSHOP
Budget Discussion
5:00 D.m.
AMENDED SGHEDULE
June 29r 20.22
Additional Session
WORKSHOP
Wednesdav
June 29.2022
WORKSHOP
Budoet Discussion
BOOK 63 PAGE I13
SPECIAL MEETING
BUDGET WORKSHOP
M INUTES
June 15, 2022
8:00 a.m.
Mayor Wagoner opened the meeting at 8:00 a.m. at the Caldwell Police Department Community Room.
Council Members present in person: Allgood. Stadick, Register, and Mccee. Absent: Williams and Dory.
Staff in attendance: Carol Mitchell, Robb MacDonald, Jerome Mapp, Lacey Forst, Mary Kay Monis, Rick Frawley,
Dave Wright. and Debbie Geyer.
PRESENTATION: OPENTNG REMARKS:
Mayor Wagoner welcomed those in attendance. Carol Mitchell, Finance Director, explained the schedule for
presentations by department heads.
PRESENTATION: POLICE (DAVE WRIGHT)
Requests:
I Full time employee: Evidence Tech
Use ofFund Balance Request: $553,000 (Acquire six police cars)
Use ofARPA Funds: $793.035, provide for wage adjustments in FY2023 until FY2024 when the URA new
construction is established.
Revenues:
Cunent FY2022- 53 1,754.870
proposed Fy2O23: $13.291,537 increase $1.536.667 or $13.077o includes one-time ARPA revenue S793,035
without ARPA Grant - 5.59o/o
Exoend itq95
Current FY2022 - $ 12.049.998
Proposed FY2023 - S13,784,537 increase S1,734.539 - 14.39o/o
Wages -s1.418.352 t4.95%
Includes l0%, step adjustment. 2% KRA. promotions and t\'vo Position approved in November
ODerations - s370. r 86
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T$,14.700: Uniform Allowance - $44,700 initial issue (5)
557.040: R&MVehicle
$101.700: Fuel
$39.803: Prosecution Contract
$ 17.930: ICRMP
$40,473: Minor Equipment - Taser Guns $32,000, Body Armor $8,000
$23.400: Office Equipment & Furniture: $ I 1,000 fumiture replacement; $9,000 computer replacement
Capital - S54.000
Reduction. FY2022 Animal Control Truck
Comments ftom Lt. Wright:
. The Animal Control Department vehicle has been ordered from the FY-2022 but delayed by the manufacturer'
o Six additional cars have been requested within the proposed budget. Vehicles must be ordered as soon as possible
from the automobile manufacturer due to nationwide delays.
. CPD vehicles are declared as surplus at an average odometer reading of 130.000 miles'
. Number ofsworn officers CPD: 78 - non-sworn: l0
Discussion by Council Members:
. There is a need for continued research to locate grant options available for equipment and staffing for CPD.
PRESENTATION: FIRE DEPARTMENT (RICK FRAWLEY)
Introduction:
ff]. C.uta*"lt Fire Department is proposing budget actions for fiscal year 2023 that supports increased starlng for the
deployment of the new ladder fire truck, improvements in command team/administrative structures, and strategic
planning for lhe future-
The ns oals ident tied i n rhe bude include
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i. Truck DeploymenVln Setvice
2- F ire Administration Reorganization
3. Strategic Planning
Position Requests/Reclassi fi calions
These goals are achieved through the following Personnel actions
l. Create six firefighter Positions2. Reclassif four Fire Captain positions (staffrotation oPtion)
3. Reclassifu three Fire Engineer positions
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ROOK 63 PAGE 114
4. Restructure Deputy Chief positions/Fire Admin positions
5. Grant funded firefighter positions (six)
Budset Reouests
Cunent FY2022 - $7.659.958
Proposed FY2023 - 57,358,536
Proposed additional funding for staffing and reorganization plus S8?3,157
Neu revenues $8.103,109
Fund Transfer
Revenue - Transfer capital contributions 5526.157 to useable funds
Revenue - Franchise Fee: $200.000 to useable funds
Options/Discussion
ARPA Options: Assist with funding oPtions for negotiated salary increases
Significant Cost lmpacts
l. Equipment for new firefighters
2. Fuel impact costs
3. SAFER Grant cost savings/overtime
4. Rural Fire District - Collaboration
Future Needs,/Uniundcd
l, Personnel and facility growth to address service call volume and construction increases
2. Projected need for two additional fire prevention positions in the coming fiscal yeat 23/24
3. Projected need for one additional full time office assistant in the coming fiscal year 2324
4. Projected need for two additional fire stations with an increase of 18 additional personnel in 2 to 3 years
5. Work on the strategic plan for the Caldwell Fire Department.
6. Cross training for the team ofdeputy fire chiefpositions.
Comments:/ Looking not to provide funding for the Fund 5 I account ( loyo of the budget has been set aside in the Past).
And use those funds for purchasing equipment./ Criteria for requesting an additional fire station: Call volume and time lapse to respond to fire dispatch calls-y' Current operations budget has pending purchase orders./ There is not a cost savings in the Fire Department budget at this time due to overtim€ expenses.
/ Turnover in the CFD: Approximately eight(8) firefighters have left over the past four (4) years.
/ Minimum staffing is ofconcern in connection with ongoing overtime expenditures./ ldaho Legislatursrecently addressed the need for a reimbursement program for Medicare/medical transpon issues
for local fire depanments.
Recommendations:/ CFD is responding to numerous medical calls within care giving facilities. Can the department recover funding for
these medical calls? Mayor Wagoner recommended that an ordinance be put in place to restrict overuse ofmedical
personnelto respond assistance with patient fall-related issues within caring giving facilities-
PRESENTATION: RECREATION (DENISE MILBURN)
. No new positions requestedo Current FY2022 - 5797.174
. Proposed FY2023 - $918.748 increase of$126,574
o Wages: $10,924/ Includes l0oZ increase/ Step adjustment/ 2% KRA evalualion results. Operations:/ S50.000-R& M Building/Pool Building
. Capital Outlay:/ $100,000: Fumishings for the rehab pool project will be needed
. S50,000: Fumishings for the new office at the Parks/Recreation building will be needed
Comments:
o School districts allowed recreation programs to retum to their gyms in February 2022. Summer school scheduled
by the school districts do not allow use of school facilities this summer for recreation programs. School principals
are now able to make the decision for use ofschool facilities and not the school district administration.
o Caldwell Recreation programs are compatible with similar programs offered by the Nampa Recreation Department.
o Pool fees are competitiye with City of Nampa swimming pool fees.
o There is a need ofa future gym facility in order to continue with city-sponsored rccreation Progftrms.
o The swimming pool bath house is needing rehabilitation or replacement in conjunction with the renovations at the
Memorial Park swimming pool.
PRESENTATION: CEC (JUAN AVILA)o Fencing is needed at the Event Center site. Two bids have been sought fiom Cascade Fence Co. with preference by
staffof the $26.8q0 bid. which includes removal ofthe existing chain link fencing/posts
. The proposed fee schedule lvas is proposed for the R.V. Hook-ups shows an increase fiom $35 to $36.
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BOOK 63 PAGE 1 I5
The proposed RV Hook-up fee for the new area is proposed at S55 with a seven (7) day maximum stay limit.
A walker riding mower is needed on site for CEC at an estimated cost ofS16.345. The curent CEC budget hasnot
included this item.
Comments:
. R.v. parking spaces: New RV area 8 spaces (paved) and old RV area l5 spaces (din lot) I
. The sewer bypass construction at the existing CEC parking lot on 21" is delaying the finalization ofthe parking lot
for CEC, Juan noted that Canyon County prefers gravel parking to accommodate livestock. The RV parking area
along Arthur Street could be paved.
o Recommended that the new employee position be covered with fees llom the new RV park
. Contract for fireworks display needs to include set up and clean up in the future. At this time CEC staff has
managed the fireworks displa;- event. O'Connor is closed down during the time. which equates to loss ofrevenue.
o Discussion was held concerning the partnership with Canyon County regarding use of the O'Connor for an
emergency center, election polling place, and the Canyon County Fair. No funds are received by Canyon County
with these functions.
o CEC has no fund balance to bring forward. There is allowance fiom the General Fund to support the Director's
position.
. Estimated revenue for events in the past for O'Connor: $750,000
PRESENTATION: GOLF (BRETT WILLIAMS)
Expenses:
Current FY2022: $1,442,39'7
Proposed FY2023: S1.557.952 (lncrease of $l 15.555)
Wages:$45.988
lncludes 107o. step adjustment & 2% KRA
Pa-vroll:s30.000
lncludes pay adjustrnent for personnel plus employees
Operations: S22.400
Gasoline and oil: $9.700
Fertilizer: $7,000
Bank service charges: $5.700
Caoital Outlay: $35.000
Resurfacing can paths on 4.5 holes on back nine at Purple Sage
Revenues. Curent FY2022: Sl,54l,290
. Proposed FY 2023: $1,566,132 + 525,000 (nol in budget from additional carts)
o Increased Fees: 548.000
r Added Tee Time Revenue: $91 ,842 (due to addition of l0newcarts)
mments
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Fairview GolfCourse - lncrease in revenue this year
purchase of ten golf carts was approved by City Council. Ten additional carts at Pur?le Sage are needed. There
are a sufficient numb€r of carts at Fairyiew. There is a lack of batteries nationwide.
Both golfcourses are operating in the black.
Recommendations:. New signage is needed for Fairview and Purple Sage
. Pavement for cart area at Purple Sage should be considered.
. lmplemenr a military discount (5%) with the verification of a military identification card
PRESENTATION: IT (JOSE MENCHACA)
Request: ( 1) FTE Web Administrator
Current FY-2022 : S533.590.00
FY-20 547? ,295. increase from $43.705
Wages: $23.431. Includes l0%, step adjustment. and 2% KRA
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Operations: S20.000
. Adding two switches $6,000.00 TVCC
. Springbrook server $7,000.00 (Laseffische storage $7,000.00)
Comments:
. IT Department is part ofthe adminisfative allocation process. IT position (Dale) has been assigned to Police/Fire
Departments. It was noted that Dale is expending five to six hours per day for safety service needs.
. New proposed position could be also be assigned as the lT person to attend and opemte the technology function
needs'foi Urban Renewal. Planning & Zoning and City Council public meetings'
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BOOK 63
PRESENTATION #6: FINANCE (CAROL MITCHELL)
Request: I FTE: Crant Writer,Admin istraror
Current FY2022: S401.937
Proposed FY2023: $435.088 - lncrease $33.151: 8.2%
Wages - $26,551. Includes l0olo. step adjustment. and 2% KRA
. There are four full-time employees and one employee (CDBG tunded)
Operations - $6,600. $600 - Software - Text my GOV $600
. 53,000 - Training - Gran! training $ 1,500 (new person) and GFOA Conference $l'500
. $3000 - Office Equipment - computer & Desk (new person)
PRESENTATION: LIBRARY (LACEY FORST)
Personnel & Goals:. Currently eleven (1 l) full+ime positions & six (6) Part-tim€ positions
. Full-time outreach services librarian - youth services
. Estimated cost ofposition: 576.225
Full Time Mark etins Soecialist:
Current part-time annual cost: S l7.l 15
Full-time estimated annual cost: $65,165
lncrease to the budget ofS48.05O to move this position from part-time to full-time
PAGE I 16
This change could
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Operations
Total operations cost: 539.200
. Computer refresh: $ 19.200
r Collections: 520.000
Current vs. Proposed Budset
. Current FY2022 Budget: S1,281.308
Prooosed FY-2022-23 Budset
o $1,387.421 (lncrease ofSl06,l l3)
Stratesic Plan 2022-2023 for the Caldwell Libtarv:
Goal l: Strengthen the library's financial sustainability
Goal 2: Enhance the library's community engagement efforts.
Goal 3: Expand the library's marketing activities to reach a broader audience in the community and increase library
users.
Goal 4: Meet community demand for technology resources and skills.
Cornments
Library Level Rate Funding Resources: 75o/o property tax funding. l07o sales ta,\ funding, fees & adm inistrative
allocation.. Vehicle for hauling the mobile unit needs to be replaced
o Discussion was held conceming the potential of altering the levy rate funding allocation
potentially accommodate the current needs ofthe )ibrary.
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PRESENTATION: PLANNING & ZONINC (JEROME MAPP)
Department Updates and Staff Members:
. Department remains very active with land-use applications
held weekly.
o Proposing for an additional planning technician.
. Senior planner (Debbie Root) resigned in June.
. Current Associate Planners: Emma Hill and Alexander Jones
. Administrative Staff: Cindy Brogdon and April Cabello
. Code Enforcement: Two statTmembers
Approximately three or four roundtable sessions are
Projects:. Update the Comprehensive Plan (550,000)
. Update the Comprehensive Plan Map
. Review the options for development ofthe grapevine area within the Indian Creek Park'
. Continue with the mural approval process for the downtown
. Continue with pathways and enhancement ofthe Rotary Ponds (S12,500)
. Focus on the City Center Core and confirming parking/boundaries
. Continue with the Master Plan to establish pathways and bike routes to Lake Lowell (540,000 - CaPital Fund)
BOOK 63 PAGE 1I7
Planning & Zoning Building Permits
Land-use Application Fees
Appears that the projected revenue within the FY-2022 is accurate
Fee schedule has been reviewed and proposed increases are recommended
Comments:
o Code Enforcement: One full-time and one part-time employees. Currently they are able to keep up with the
demand.
r Discussion held regarding follow-up measures taken to verify that the Order of Decision provisions are being met,
r phasing eiements were discussed. It was recommended that clarification be addressed within the City Code
outlining demands ofthe construction phases
PRESENTATION: CALDWELL ECONOMIC DEVELOPMENT (STEVE JENKINS)
Requests:. Special projects and services: $2,000 increase
o Site visit activitY
o Marketing tools for large-scale projects
. Dues and Associations: $2,000 increase
. Business Promotion - Travel and Meeting: $l'000 increase
Reductions:. Advertising and Promotions: $1,000 decrease
. Current FY2022: 5278.915
o Proposed FY2023: $291,035 (increase S12,l20)
Comments:
o Special revenue fund.
o No fund balance is generated for this department
. Revenue sources:. TVCC rental funds ($100,000). URA (S216,000)
' General Fund
PRESENTATION: CITY CLERK (DEBBIE GEYER)
o Stafi
City Clerk
Deputy Clerks (2 - Ciiy- Hall and Canyon Hill Cemetery)
Meetings/Records Clerk
. No new personnel requested, There is an overall reduction in the operations budget.
The City Clerk's Office manages the rental of the Caldwell Train Depot. There is an increased of projected revenue
fiom rental ofthe facility in 2022. Recommendation:
o Roof replace for depot & storage shed will be addressed in Park Department budget. (Cunent roof installed in
2002J
Facilities Department:
Current staft Larry Sink, Supervisor/Custodial & Maintenance and Shelli Lott, Custodian. The City Clerk has worked
with the Finance Director in preparing a proposed budget for this newly established department.
PRESENTATION #10: HUMAN RESOURCES(MARY KAY MORRISON)
Request: I FTE: HR Generalist
Current FY2022
r 3288.182
Proposed FY2023:
o 5320.660 (lncrease: $32.478)
PRESENTATION: MAYOR AND MAYOR'S OFFICE BUDGETS
. Community & Employee Relations Budget: lncrease due to additional program and sufficient funding
o Community Program Donations: Such as TRIO, HUB. AAFV, Rake Up Caldwe)),
o Employee incentive and employee appreciation events
. Mayor's OIfice - Staff
o Media./Communications Specialisthasresigned
o The two staffpositions within the Mayor's Office will now be revamped with defined duties.
. Mayor's Youth Advisory Council (MYAC)
Revenue is fiom fund mising events to cover educational trips to Washingon, D.C.
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Revenue Proiections:
BOOK 63 PAGE 118
PRESENTATION: CITY COUNCIL BUDGET
. City Council Budget
o Special Projects. Fingerprinting. Miscellaneous projects as determined by City Council
o Travel & Meeting/Training. AIC Conference
' Training Conferences. Chamber Luncheons
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Recommendations:
o Use a portion of the Community Relations budget for the purchase of uniform shirts/vests/jackets for the City
Council Members. Allocate appioximately $300 per Council Member to cover such expenditures. The City Clerk
to research ordering of such items from a local vendor.
o Finance Director to provide totals for each new position along with a grand total for Council's review.
NEXT WORKSHOP: Thursday^ June 16,2022.
The workshop dismissed at 4: l5 p.m.
APPROVED AS WRITTEN THIS 7IH DAY OF 02?.
il,--hlx
Mayor
Counci ilor
Councilor C Io:'
Councilor Councilor
I ATTEST
City C)erk 9f
JAN 15
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