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HomeMy WebLinkAbout2022-06-15 CC Budget Workshopt E CITY OF CALDWELL Upcoming City Gounci! Special Meetings 2022 BUDGET WORKSHOPS LOCATION Caldwell Police Department Community Room 110 South 5th Avenue Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call 11455-4656 prior to the meeting. Cualquier persona necesitando comodidades especiales para participar en la reuni6n debe contactar al Vendedor de Ciudad en 4'll Blaine St. o llame a #455-4656 antes de la reuni6n. POSTED: April 18,2022 Date/Location Time Agenda ltems Tuesday June 14,2022 8:00 a.m. - 2:00 p.m.WORKSHOP Budget Discussion Wednesday June 15,2022 8:00 a.m. - 5:00 p.m. Budget Discussion Thursday June 16,2022 8:00 a.m. - 3:00 p.m.WORKSHOP Budget Discussion Tuesday June 21,2022 6:00 p.m. - 9:00 p.m.WORKSHOP Budget Discussion 5:00 D.m. AMENDED SGHEDULE June 29r 20.22 Additional Session WORKSHOP Wednesdav June 29.2022 WORKSHOP Budoet Discussion BOOK 63 PAGE I13 SPECIAL MEETING BUDGET WORKSHOP M INUTES June 15, 2022 8:00 a.m. Mayor Wagoner opened the meeting at 8:00 a.m. at the Caldwell Police Department Community Room. Council Members present in person: Allgood. Stadick, Register, and Mccee. Absent: Williams and Dory. Staff in attendance: Carol Mitchell, Robb MacDonald, Jerome Mapp, Lacey Forst, Mary Kay Monis, Rick Frawley, Dave Wright. and Debbie Geyer. PRESENTATION: OPENTNG REMARKS: Mayor Wagoner welcomed those in attendance. Carol Mitchell, Finance Director, explained the schedule for presentations by department heads. PRESENTATION: POLICE (DAVE WRIGHT) Requests: I Full time employee: Evidence Tech Use ofFund Balance Request: $553,000 (Acquire six police cars) Use ofARPA Funds: $793.035, provide for wage adjustments in FY2023 until FY2024 when the URA new construction is established. Revenues: Cunent FY2022- 53 1,754.870 proposed Fy2O23: $13.291,537 increase $1.536.667 or $13.077o includes one-time ARPA revenue S793,035 without ARPA Grant - 5.59o/o Exoend itq95 Current FY2022 - $ 12.049.998 Proposed FY2023 - S13,784,537 increase S1,734.539 - 14.39o/o Wages -s1.418.352 t4.95% Includes l0%, step adjustment. 2% KRA. promotions and t\'vo Position approved in November ODerations - s370. r 86 T T$,14.700: Uniform Allowance - $44,700 initial issue (5) 557.040: R&MVehicle $101.700: Fuel $39.803: Prosecution Contract $ 17.930: ICRMP $40,473: Minor Equipment - Taser Guns $32,000, Body Armor $8,000 $23.400: Office Equipment & Furniture: $ I 1,000 fumiture replacement; $9,000 computer replacement Capital - S54.000 Reduction. FY2022 Animal Control Truck Comments ftom Lt. Wright: . The Animal Control Department vehicle has been ordered from the FY-2022 but delayed by the manufacturer' o Six additional cars have been requested within the proposed budget. Vehicles must be ordered as soon as possible from the automobile manufacturer due to nationwide delays. . CPD vehicles are declared as surplus at an average odometer reading of 130.000 miles' . Number ofsworn officers CPD: 78 - non-sworn: l0 Discussion by Council Members: . There is a need for continued research to locate grant options available for equipment and staffing for CPD. PRESENTATION: FIRE DEPARTMENT (RICK FRAWLEY) Introduction: ff]. C.uta*"lt Fire Department is proposing budget actions for fiscal year 2023 that supports increased starlng for the deployment of the new ladder fire truck, improvements in command team/administrative structures, and strategic planning for lhe future- The ns oals ident tied i n rhe bude include T i. Truck DeploymenVln Setvice 2- F ire Administration Reorganization 3. Strategic Planning Position Requests/Reclassi fi calions These goals are achieved through the following Personnel actions l. Create six firefighter Positions2. Reclassif four Fire Captain positions (staffrotation oPtion) 3. Reclassifu three Fire Engineer positions T ROOK 63 PAGE 114 4. Restructure Deputy Chief positions/Fire Admin positions 5. Grant funded firefighter positions (six) Budset Reouests Cunent FY2022 - $7.659.958 Proposed FY2023 - 57,358,536 Proposed additional funding for staffing and reorganization plus S8?3,157 Neu revenues $8.103,109 Fund Transfer Revenue - Transfer capital contributions 5526.157 to useable funds Revenue - Franchise Fee: $200.000 to useable funds Options/Discussion ARPA Options: Assist with funding oPtions for negotiated salary increases Significant Cost lmpacts l. Equipment for new firefighters 2. Fuel impact costs 3. SAFER Grant cost savings/overtime 4. Rural Fire District - Collaboration Future Needs,/Uniundcd l, Personnel and facility growth to address service call volume and construction increases 2. Projected need for two additional fire prevention positions in the coming fiscal yeat 23/24 3. Projected need for one additional full time office assistant in the coming fiscal year 2324 4. Projected need for two additional fire stations with an increase of 18 additional personnel in 2 to 3 years 5. Work on the strategic plan for the Caldwell Fire Department. 6. Cross training for the team ofdeputy fire chiefpositions. Comments:/ Looking not to provide funding for the Fund 5 I account ( loyo of the budget has been set aside in the Past). And use those funds for purchasing equipment./ Criteria for requesting an additional fire station: Call volume and time lapse to respond to fire dispatch calls-y' Current operations budget has pending purchase orders./ There is not a cost savings in the Fire Department budget at this time due to overtim€ expenses. / Turnover in the CFD: Approximately eight(8) firefighters have left over the past four (4) years. / Minimum staffing is ofconcern in connection with ongoing overtime expenditures./ ldaho Legislatursrecently addressed the need for a reimbursement program for Medicare/medical transpon issues for local fire depanments. Recommendations:/ CFD is responding to numerous medical calls within care giving facilities. Can the department recover funding for these medical calls? Mayor Wagoner recommended that an ordinance be put in place to restrict overuse ofmedical personnelto respond assistance with patient fall-related issues within caring giving facilities- PRESENTATION: RECREATION (DENISE MILBURN) . No new positions requestedo Current FY2022 - 5797.174 . Proposed FY2023 - $918.748 increase of$126,574 o Wages: $10,924/ Includes l0oZ increase/ Step adjustment/ 2% KRA evalualion results. Operations:/ S50.000-R& M Building/Pool Building . Capital Outlay:/ $100,000: Fumishings for the rehab pool project will be needed . S50,000: Fumishings for the new office at the Parks/Recreation building will be needed Comments: o School districts allowed recreation programs to retum to their gyms in February 2022. Summer school scheduled by the school districts do not allow use of school facilities this summer for recreation programs. School principals are now able to make the decision for use ofschool facilities and not the school district administration. o Caldwell Recreation programs are compatible with similar programs offered by the Nampa Recreation Department. o Pool fees are competitiye with City of Nampa swimming pool fees. o There is a need ofa future gym facility in order to continue with city-sponsored rccreation Progftrms. o The swimming pool bath house is needing rehabilitation or replacement in conjunction with the renovations at the Memorial Park swimming pool. PRESENTATION: CEC (JUAN AVILA)o Fencing is needed at the Event Center site. Two bids have been sought fiom Cascade Fence Co. with preference by staffof the $26.8q0 bid. which includes removal ofthe existing chain link fencing/posts . The proposed fee schedule lvas is proposed for the R.V. Hook-ups shows an increase fiom $35 to $36. I T BOOK 63 PAGE 1 I5 The proposed RV Hook-up fee for the new area is proposed at S55 with a seven (7) day maximum stay limit. A walker riding mower is needed on site for CEC at an estimated cost ofS16.345. The curent CEC budget hasnot included this item. Comments: . R.v. parking spaces: New RV area 8 spaces (paved) and old RV area l5 spaces (din lot) I . The sewer bypass construction at the existing CEC parking lot on 21" is delaying the finalization ofthe parking lot for CEC, Juan noted that Canyon County prefers gravel parking to accommodate livestock. The RV parking area along Arthur Street could be paved. o Recommended that the new employee position be covered with fees llom the new RV park . Contract for fireworks display needs to include set up and clean up in the future. At this time CEC staff has managed the fireworks displa;- event. O'Connor is closed down during the time. which equates to loss ofrevenue. o Discussion was held concerning the partnership with Canyon County regarding use of the O'Connor for an emergency center, election polling place, and the Canyon County Fair. No funds are received by Canyon County with these functions. o CEC has no fund balance to bring forward. There is allowance fiom the General Fund to support the Director's position. . Estimated revenue for events in the past for O'Connor: $750,000 PRESENTATION: GOLF (BRETT WILLIAMS) Expenses: Current FY2022: $1,442,39'7 Proposed FY2023: S1.557.952 (lncrease of $l 15.555) Wages:$45.988 lncludes 107o. step adjustment & 2% KRA Pa-vroll:s30.000 lncludes pay adjustrnent for personnel plus employees Operations: S22.400 Gasoline and oil: $9.700 Fertilizer: $7,000 Bank service charges: $5.700 Caoital Outlay: $35.000 Resurfacing can paths on 4.5 holes on back nine at Purple Sage Revenues. Curent FY2022: Sl,54l,290 . Proposed FY 2023: $1,566,132 + 525,000 (nol in budget from additional carts) o Increased Fees: 548.000 r Added Tee Time Revenue: $91 ,842 (due to addition of l0newcarts) mments T T Fairview GolfCourse - lncrease in revenue this year purchase of ten golf carts was approved by City Council. Ten additional carts at Pur?le Sage are needed. There are a sufficient numb€r of carts at Fairyiew. There is a lack of batteries nationwide. Both golfcourses are operating in the black. Recommendations:. New signage is needed for Fairview and Purple Sage . Pavement for cart area at Purple Sage should be considered. . lmplemenr a military discount (5%) with the verification of a military identification card PRESENTATION: IT (JOSE MENCHACA) Request: ( 1) FTE Web Administrator Current FY-2022 : S533.590.00 FY-20 547? ,295. increase from $43.705 Wages: $23.431. Includes l0%, step adjustment. and 2% KRA T Operations: S20.000 . Adding two switches $6,000.00 TVCC . Springbrook server $7,000.00 (Laseffische storage $7,000.00) Comments: . IT Department is part ofthe adminisfative allocation process. IT position (Dale) has been assigned to Police/Fire Departments. It was noted that Dale is expending five to six hours per day for safety service needs. . New proposed position could be also be assigned as the lT person to attend and opemte the technology function needs'foi Urban Renewal. Planning & Zoning and City Council public meetings' I BOOK 63 PRESENTATION #6: FINANCE (CAROL MITCHELL) Request: I FTE: Crant Writer,Admin istraror Current FY2022: S401.937 Proposed FY2023: $435.088 - lncrease $33.151: 8.2% Wages - $26,551. Includes l0olo. step adjustment. and 2% KRA . There are four full-time employees and one employee (CDBG tunded) Operations - $6,600. $600 - Software - Text my GOV $600 . 53,000 - Training - Gran! training $ 1,500 (new person) and GFOA Conference $l'500 . $3000 - Office Equipment - computer & Desk (new person) PRESENTATION: LIBRARY (LACEY FORST) Personnel & Goals:. Currently eleven (1 l) full+ime positions & six (6) Part-tim€ positions . Full-time outreach services librarian - youth services . Estimated cost ofposition: 576.225 Full Time Mark etins Soecialist: Current part-time annual cost: S l7.l 15 Full-time estimated annual cost: $65,165 lncrease to the budget ofS48.05O to move this position from part-time to full-time PAGE I 16 This change could I Operations Total operations cost: 539.200 . Computer refresh: $ 19.200 r Collections: 520.000 Current vs. Proposed Budset . Current FY2022 Budget: S1,281.308 Prooosed FY-2022-23 Budset o $1,387.421 (lncrease ofSl06,l l3) Stratesic Plan 2022-2023 for the Caldwell Libtarv: Goal l: Strengthen the library's financial sustainability Goal 2: Enhance the library's community engagement efforts. Goal 3: Expand the library's marketing activities to reach a broader audience in the community and increase library users. Goal 4: Meet community demand for technology resources and skills. Cornments Library Level Rate Funding Resources: 75o/o property tax funding. l07o sales ta,\ funding, fees & adm inistrative allocation.. Vehicle for hauling the mobile unit needs to be replaced o Discussion was held conceming the potential of altering the levy rate funding allocation potentially accommodate the current needs ofthe )ibrary. I PRESENTATION: PLANNING & ZONINC (JEROME MAPP) Department Updates and Staff Members: . Department remains very active with land-use applications held weekly. o Proposing for an additional planning technician. . Senior planner (Debbie Root) resigned in June. . Current Associate Planners: Emma Hill and Alexander Jones . Administrative Staff: Cindy Brogdon and April Cabello . Code Enforcement: Two statTmembers Approximately three or four roundtable sessions are Projects:. Update the Comprehensive Plan (550,000) . Update the Comprehensive Plan Map . Review the options for development ofthe grapevine area within the Indian Creek Park' . Continue with the mural approval process for the downtown . Continue with pathways and enhancement ofthe Rotary Ponds (S12,500) . Focus on the City Center Core and confirming parking/boundaries . Continue with the Master Plan to establish pathways and bike routes to Lake Lowell (540,000 - CaPital Fund) BOOK 63 PAGE 1I7 Planning & Zoning Building Permits Land-use Application Fees Appears that the projected revenue within the FY-2022 is accurate Fee schedule has been reviewed and proposed increases are recommended Comments: o Code Enforcement: One full-time and one part-time employees. Currently they are able to keep up with the demand. r Discussion held regarding follow-up measures taken to verify that the Order of Decision provisions are being met, r phasing eiements were discussed. It was recommended that clarification be addressed within the City Code outlining demands ofthe construction phases PRESENTATION: CALDWELL ECONOMIC DEVELOPMENT (STEVE JENKINS) Requests:. Special projects and services: $2,000 increase o Site visit activitY o Marketing tools for large-scale projects . Dues and Associations: $2,000 increase . Business Promotion - Travel and Meeting: $l'000 increase Reductions:. Advertising and Promotions: $1,000 decrease . Current FY2022: 5278.915 o Proposed FY2023: $291,035 (increase S12,l20) Comments: o Special revenue fund. o No fund balance is generated for this department . Revenue sources:. TVCC rental funds ($100,000). URA (S216,000) ' General Fund PRESENTATION: CITY CLERK (DEBBIE GEYER) o Stafi City Clerk Deputy Clerks (2 - Ciiy- Hall and Canyon Hill Cemetery) Meetings/Records Clerk . No new personnel requested, There is an overall reduction in the operations budget. The City Clerk's Office manages the rental of the Caldwell Train Depot. There is an increased of projected revenue fiom rental ofthe facility in 2022. Recommendation: o Roof replace for depot & storage shed will be addressed in Park Department budget. (Cunent roof installed in 2002J Facilities Department: Current staft Larry Sink, Supervisor/Custodial & Maintenance and Shelli Lott, Custodian. The City Clerk has worked with the Finance Director in preparing a proposed budget for this newly established department. PRESENTATION #10: HUMAN RESOURCES(MARY KAY MORRISON) Request: I FTE: HR Generalist Current FY2022 r 3288.182 Proposed FY2023: o 5320.660 (lncrease: $32.478) PRESENTATION: MAYOR AND MAYOR'S OFFICE BUDGETS . Community & Employee Relations Budget: lncrease due to additional program and sufficient funding o Community Program Donations: Such as TRIO, HUB. AAFV, Rake Up Caldwe)), o Employee incentive and employee appreciation events . Mayor's OIfice - Staff o Media./Communications Specialisthasresigned o The two staffpositions within the Mayor's Office will now be revamped with defined duties. . Mayor's Youth Advisory Council (MYAC) Revenue is fiom fund mising events to cover educational trips to Washingon, D.C. T I I Revenue Proiections: BOOK 63 PAGE 118 PRESENTATION: CITY COUNCIL BUDGET . City Council Budget o Special Projects. Fingerprinting. Miscellaneous projects as determined by City Council o Travel & Meeting/Training. AIC Conference ' Training Conferences. Chamber Luncheons T Recommendations: o Use a portion of the Community Relations budget for the purchase of uniform shirts/vests/jackets for the City Council Members. Allocate appioximately $300 per Council Member to cover such expenditures. The City Clerk to research ordering of such items from a local vendor. o Finance Director to provide totals for each new position along with a grand total for Council's review. NEXT WORKSHOP: Thursday^ June 16,2022. The workshop dismissed at 4: l5 p.m. APPROVED AS WRITTEN THIS 7IH DAY OF 02?. il,--hlx Mayor Counci ilor Councilor C Io:' Councilor Councilor I ATTEST City C)erk 9f JAN 15 T n