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Home My WebLink About2022-06-14 CC Budget WorkshopL CITY OF CALDWELL Upcoming City Gouncil Special Meetings 2022 BUDGET WORKSHOPS Any person needing special accommodations to participate in the meeting should contact the City Clerk at lf i btaine Street or tafl t14554656 prio] to the meeting. Cualquier peEona necesitando comodidades especiales para participar en la reuni6n debe contactar al Vendedor de Ciudad en 411 Blaine St' o llame a #455.4656 antes de la reuni6n. POSTED: April 18,2022 Date/Location Time Agenda ltems Tuesday June 14,2022 8:00 a.m. - 2:00 p.m.WORKSHOP Budget Discussion Wed nesday June 15,2022 8:00 a.m. - 5:00 p.m.WORKSHOP Budget Discussion Thursday June 16, 2022 8:00 a.m. - 3:00 p.m.WORKSHOP Budget Discussion Tuesday June 2'1,2022 6:00 p.m. - 9:00 P.m.WORKSHOP Budget Discussion 5:00 p.rL woR HOP Budqet Discussion AMENDED SCHEDULE June29,2o,22 Additional Session LOCATION Caldwell Police Department Community Room 110 South Sth Avenue l Wednesdav June 29.2022 Mayor Wagoner opened the meeting at 8:00 a.m. at the Caldwell Police Department Community Room. Council Members piesent in person: Allgood, McGee. Doty, Stadick, and Register' Absent: Williams' Staff in attendance: Carol Mitchell, Debbie Geyer, Dave Wright, Rick Frawley, Rachelle Castleberry, Robb MacDonald. Mary Kay Morrison, Lacey Forst. and Jim Porter (Urban Renewal Chair). PRESENTATION #l: OPENING REMARKS FROM MAYOR WAGONER: Mayor Wagoner reported that today's session would be an overview ofthe entir€ proposed budget, which includes a proposed ten percent ( I 0%o) raise for all employ€es. effective July 1 , 2022 al an expense of approximately $500,000 iorihe cunent quarter. He explained the ongoing inability to hire and retain employees due the low wages cunently being offered. He recommended a reduction of fund balance and actively using such funds within the proposed budgir to assist with wages and needed projects. He explained the potential of utilizing govemmental bonds for largi capital expenditures such as the construction of fire stations. Tarpayer reliei efforts should be considered- sim-ilar io what other neighboring communities are also considering. He noted $at it is necessary for the ldaho Legislature is also consider a long-term plan addressing tax relief. PRESENTATTON: FINANCE DIRECTOR - CAROL MITCHELL BOOK 63 PAGE I I1 SPECIAL MEETING BUDGET WORKSHOP MINUTES June 14,2022 8:00 a.m. . Ms. Mitchell noted that the budget represents a $10,668,458 or an 9.8yo increase in expenditures and a 3.8o/o increase in revenues. . Departments started the budget process in March and used FY2022 revenues to balance their FY2023 departmental funds, thus allowing for growth in new revenue to provide for groMh in hiring personnel and wage increases. . Departments met with the Finance Director, HR Director and the Mayor in May to review their draft budgets, personnel requests and proposed capital requests. . Departmental budget growth in sales tax projects and the new construction projection from property tax would be used to sustain the proposed wage increases and or/new position requests. . Department budgets include the following: . Wage increases at l0olo and step adjustment up to 57o for pay scale levels l-5; proposed implementation in July 2022 o proposed 29o for KR A (Key Resulr Arearperformance evaluations) to be implemented in October 2022 o Fuel increases. as aPProP ate . Department proposed budgets do not include new Position requests- . Department budgets may also show excess revenues over expenditures to indicate capacity for new position requests. . Departmenl budgets have a five percent (5%) increase already included for health premiums. The insurance actuarial report is still pending with proposed health care premiums. ln response to questions from Councilman Allgood, Ms. Mitchell reviewed the HB-389 provisions regarding calculiting the county lery rate atlowances" She noted that there is approximately $119,000,000 within the fund balance available for use. Wastewater Treatment Plant, Water Department, and Street Department have requested use of fund balance for projects within their proposed budget presentations. Depanmental budgets include allowances for the following increases: lntermountain Natural Gas'. 27o/o ldaho Porver: 77o Proposed increase for chemicals & fenilizer: Parks & Golf DePartments Proposed increases for fueling costs for applicable departments Councilor Allgood reported that the Caldwell Police Department has managed their own fund balance over the years. He eipressed concern with depleting an excessive amount of fund balance thereby not allowing for the unexpected and the ongoing inflation concems. Ms. Mitchell outlined the use ofthe Republic Services Federal Excise Fuel Tax Rebate: I I I FY20l 8 FY2020 FY202l s25,472.00 s56.832.00 $32,799.95 Trash compactor in the downtown New Basketball Courts (Luby & Memorial Parks) Electric Vehicle Charging Stations Recommendation: Possibly use the Republic Service rebate funding for continued improvements at Lion's Park such as some type ofa berm to reduce noise at the site. Budget Process Discussion: I BOOK 63 PAGE 112 Use ofARPA Funds: Rachelle castleberry from the Finance Department explained the reporting requirements for use ofthe ARPA funds PROPOSED CITY PROJECTS: Pool rehabilitation Project $2.5 million Colf Equipment Needs $250,000.00 Parks Department new Building & Shop: $3,800,000 Dog Park 564,800 Luby Park Shelter $30'000 Mr. MacDonald provided an update report conceming the Caldwell Swimming Pool R€habilitation Process- He noted that the swimming pool iehabilitation will be functional in 2023. Other improvements to the site would be completed in planned phiies. Timelines for the phasing is dependent of futule budgeting apPropriations. PROPOSED URA PROJECTS: Proposed URA Projects for FY-2023 Ustick Road widening Participation (Canyon Hwy. #4 Increment Project) Indiana Ustick to Caldwell High School (Caldwell School Increment Project) Canyon Hill to Sacajawea (Caldrvell School lncrement Project) County Fairgrounds (County Increment Project) Vallivue/Sky Ranch North Roads oNGOING URA COSTS: legal consultants. audit review, accounting processing, and miscellaneous PENDING URA PROJECTS: Wildman Parking Lot Project for cit-v-owned vehicles Fiber Optic ftom Stadium to Wolfe Field Parking Lot at Wolfe Park lTprovements Vineyard Public Space Van Buren Park Luby continued Volleyball, Pickleball Continued/Rehab, Irrigation System Florida & Ustick Roundabout PRESENTATION: PERSONNEL REQUESTS o Caldwell Event Center: FT Crew Chief r Engineering: Project Manager/Associate Engineer; Storm Water & Environmental Scientisti Construction Environmental Scientist; and Environmental lnspector. . MapPing: Senior AnalYst r Finance: Grant Coordinator and IT Web Administrator . Fire: Six Firefighters (non-grant funded) and an additional Six Firefighters (ifgrant funds are awarded) . General Services (Facilities): One Custodian . Human Resources: HR Ceneralist o Library: FT Youth Services Outreachi FT Communications Specialist . Mapping: Senior Analyst. Parks: Parks & Rec Director (l"lew Position) and FT Crew Chief o Planning & Zoning: Planning Tech . Police: Evidence Technician . sFeets: street Light superintendent (mov€ electricians to the stre€t Light Division) . Water: lrrigation Maintenance Worker and Quality Tech Next City Council Budg€t Workshop Date: Tuesday, June 15,2022 at 8:00 a.m. The workshop dismissed at l:35 p.m. T hlx Mayor T cilorCounc Councilor ATTEST: City Clerk ilor Councilor r4ii:l':tirEa %,: Depadmental Requests for Additional Personnel: APPROVED AS WRITTEN THIS 7tr' DAY OF July .2022