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HomeMy WebLinkAbout2022-02-07 City Council AgendaPage 1 of 3 CITY OF CALDWELL PUBLIC MEETING INFORMATION Due to the COVID-19 pandemic, we invite interested parties to participate in public hearings either electronically or in person. If you have a cough, fever, or are not feeling well, please contact Planning & Zoning staff to arrange participation remotely. The City of Caldwell follows the CDC guidelines to allow for distancing in the public meeting area and provide masks/hand sanitizer on site. Virtual Participation Option: Register in advance to provide public comments electronically or by telephone. During the registration process, you will be asked what item on the agenda you wish to speak about. Please use the case number as listed within the written notice. On-line registration must be submitted at least 24 hours in advance of the meeting. Click on the green “public meetings” button on the center of the page. After registration, you will receive a confirmation email containing information about joining the virtual meeting. REGISTER HERE: https://www.cityofcaldwell.org Written comments must be received at least eight (8) days in advance of the meeting to the Planning & Zoning Department at P&Z@cityofcaldwell.org to be included within the staff report. All comments received after the staff report has been transmitted will be included in the case file and provided as late exhibits at the appropriate public hearing. Live Stream Viewing: If you are not planning to speak, members of the public are encouraged to view the meeting via the live stream option: https://www.youtube.com/channel/UCci7S1A0UJNK6asXxxugLGA REGULAR CITY COUNCIL MEETING AGENDA Monday, February 7, 2022 7:00 PM INVOCATION OFFERED BY REVEREND EDDIE HANCOCK OF CROSSPOINT CHURCH OF CALDWELL. PLEDGE OF ALLEGIANCE TO THE FLAG. ROLL CALL. CONFLICT OF INTEREST DECLARATION. SPECIAL PRESENTATIONS. A. Proclamation: Teen Dating and Violence Awareness Month AUDIENCE PARTICIPATION. CONSENT CALENDAR: [ALL CONSENT CALENDAR ITEMS ARE ACTION ITEMS] 1. Approve the minutes of the Regularly Scheduled City Council meeting held on January 18, 2022; the City of Caldwell Hearing Examiner meeting held on December 7, 2021; the Caldwell Pathways and Bike Routes Committee meeting held November 18, 2021; the Audit Committee meeting held on August 24, 2021; and the Senior Citizen Center Commission meeting held on January 20, 2022; 2. Approve the Order of Decision and Development Agreement for Case Number CMP21 -000002/ZON21- 000002 (Eisenberg Rezone); 3. Approve the Order of Decision for Case No. SUB21-000027(Chestnut Heights South Subdivision); 4. Approve the Order of Decision for Case No. SUB21-000034 (Nottingshire Heights Subdivision); 5. Approve the appointment of Kahlia Morin to the Audit Committee for a term to expire December 31, 2023; 6. Approve the appointment of Sharon Hubler, Garrett Petersen, and Marc Bybee to the Pathways and Bike Routes Committee for a term to expire December 31, 2023; 7. Approve the appointment of Julie Best and Renee DeHass to the Historic Preservation Commission for a term to expire December 31, 2023; 8. Approve request for the destruction of public records from the Caldwell Police Department, the Human Resource Department, the Planning and Zoning Code Enforcement Department, the Building Services Department, and the Finance Department; 9. Approve request for an Alcohol Beverage License (Beer & Wine) for the Family Dollar Store #26963 located at 2402 East Linden Street; 10. Approve Resolution authorizing the execution of a Contract for Media Services with Smede Marketing Productions effective February 1, 2022 through December 31, 2022; 11. Approve request for acceptance of the 2021 Year-end Report from Garret L. Nancolas; Page 2 of 3 12. Approve Resolution authorizing the execution of the Memorandum of Understanding (Classroom Use) with Treasure Valley Community College effective January 1, 2022 to January 1, 2023 13. Approve Resolution requesting the renewal of a yearly contract with TransUnion for TLO software in the amount of $175.00 per month for use by the Caldwell Police Department; 14. Approve Resolution amending the Management Agreement between the City of Caldwell and Destination Caldwell to include waivers for Special Events and Right -of-Way Permits relative to Indian Creek Plaza events; 15. Approve Resolution authorizing the execution of a Crossing Agreement with Pioneer Irrigation District for a fiber optic conduit bank crossing of the Stockyard Lateral; 16. Approve Resolution authorizing the execution of contract with Pristine Marketing in the amount of $2,500.00 for the July 4th 5K Run Platform for use by the Mayor’s Office; 17. Approve Resolution authorizing the purchase of flashing beacons from Coral Sales Company in the amount of $15,490.00 for use by the Street Department; 18. Approve Resolution authorizing the execution of the agreement with Keller Associates for design of a septage receiving station in the amount of $63,560.00 at the Wastewater Treatment Plant; 19. Approve Resolution authorizing the refurbishment of the skip-line striping truck in the amount of $25,379.00 for use by the Caldwell Street Department; 20. Approve Resolution authorizing the use of Cemetery Department Fund Balance not to exceed $10,000.00 for repairs and maintenance at 2024 North Illinois (Cemetery Building/Office); 21. Approve Resolution authorizing the purchase of a 18 AJ Rhode Building System to cover the existing shoot house located at the Caldwell Police Department range in the amount of $46,609.00; 22. Approve Resolution ratifying the purchase of a John Deere Fairway Cutting Unit Mower in the amount of $59,965.00 from C & B Equipment for use by the Fairview Golf Course; 23. Approve Resolution ratifying the purchase of two pumps for emergency replacement at the Polk Street Lift Station in the amount of $17,050.00 for use by the Wastewater Treatment Plant; 24. Approve Resolution authorizing the upgrade and installation of the City’s firewall equipment in the amount of $28,803.00 and replace the current firewall with Sonicwall 4700 NSA for use by the Information Technology Department; 25. Approve Resolution authorizing the purchase of personal protective equipment for structural firefighting in the amount of $42,474.04 for use by the Caldwell Fire Department; 26. Approve Resolution ratifying the purchase of technical support as related to the WIMS program in the amount of $3,012.86 for use by the Wastewater Treatment Plant; 27. Approve Resolution authorizing an amendment to the City of Caldwell Employee Policy Handbook, Section VIII. Selection, Promotion, Transfer and Separations, A. Recruitment, 2. Nepotism and set an effective date of February 7, 2022; 28. Approve Resolution authorizing an addition to the City of Caldwell Employee Policy Handbook of Section XI. Telecommuting effective and set an effective date of February 7, 2022; 29. Approve Resolution ratifying the Trustees of the City of Caldwell Employee Benefit Plan execution of the amended Services Agreement with Delta Dental of Idaho with an effective date of October 1, 2021; 30. Approve Resolution authorizing the execution by the City Engineer of a proposal from Keller Associates, Inc. for the survey, design and bid plans in preparation for construction of a sewer trunk line in Ustick Road with an inverted siphon under the Dixie Drain in the amount of $116,900.00; 31. Approve Resolution accepting Dedication of Sewer, Water, Pressure Irrigation, Storm Drain and Street Light Facilities in the Windsor Creek East Subdivision Phase 6; 32. Approve Resolution accepting Dedication of Sanitary Sewer, Domestic Water, Pressure Irrigation main lines, Storm Drain and Street Light Facilities in the Delaware Subdivision No. 2, Unit No. 7; 33. Approve Resolution accepting Dedication of Sanitary Sewer, Domest ic Water, Pressure Irrigation main lines, Storm Drain and Street Light Facilities in the Pennsylvania Park Subdivision Phase No. 4; 34. Approve Resolution accepting an Easement from Challenger Development, Inc. for construction, operation and maintenance of sewer main lines associated with Klamath Falls Subdivision No. 2; 35. Approve Resolution accepting a Quitclaim Deed from Eric Santacruz for further right-of-way improvements at Marble Front Road; 36. Approve Resolution accepting a Warranty Deed from Blackhawk Subdivision Homeowners Association, Inc. for future right-of-way improvements of a roundabout at Ustick Road and Santa Anna Avenue; 37. Approve Resolution accepting a Quitclaim Deed from Maverik, Inc. a Utah Corporation for future right - of-way improvements associated with the Ustick Road Widening Project; 38. Approve Resolution accepting a Permanent Utility Easement from Maverik, Inc. a Utah Corporation to provide a pathway for utilities across a portion of their property; 39. Approve Resolution accepting a Warranty Deed from Cristobal Ramirez for future right-of-way improvements for a roundabout at Florida and Ustick Road; 40. Approve Resolution authorizing the execution of Change Order No. 001 and Change Order No. 002 with Central Cove Construction to increase the scope of work to include a full water system and concrete sidewalks/pathways throughout and around the site associated with the 21st Avenue RV Dump Station Project; 41. Approve Resolution authorizing the execution of a Supplemental Agreement for the design continuation of the Plymouth Street Bridge (Key No. 13494) authorizing the City of Caldwell to contribute $23,473.00 of cost share for purpose of design efforts; 42. Approve Resolution authorizing the execution of a Purchase Agreement with Maverik, Inc. a Utah Corporation for permanent easement and temporary easement property in the amount of $48,386.42 associated with the Ustick Road Widening Project; Page 3 of 3 43. Approve Resolution authorizing the execution of a Purchase Agreement with Cristobal Ramirez of right- of-way and temporary easement property associated with a roundabout at Florida Avenue and Ustick Road; 44. Approve Resolution accepting an Easement from Biltmore Company LLC for the purpose of operating and maintaining general utilities, pressure irrigation, domestic water, sanitary sewer main lines and storm drain main lines to provide serves to the Breckenridge Apartments at the northeast corner of Middleton Road and Ustick Road; 45. Approve Resolution authorizing the execution of a Purchase Agreement with Blackhawk Subdivision Homeowners Association, Inc. in the amount of $38,000.00 to acquire right-of-way and temporary construction easement associated for future right-of-way improvements; 46. Approve Resolution authorizing the execution of a Right-of-Way Exchange Agreement with Eric Santacruz for future right-of-way improvements; 47. Approve Resolution accepting a Deed from The Keffer Family Trust for future right-of-way improvements associated with a roundabout at Ustick Road and Middleton Road; 48. Approve Resolution authorizing the execution of a Purchase Agreement with The Keffer Family Trust for future right-of-way improvements associated with a roundabout at Ustick Road and Middleton Road; 49. Approve Resolution authorizing the execution of a Purchase and Sale Agreement with DWT Investments, LLC n the amount of $9,741.00 for the Well No. 20 lot and acceptance of the deed upon closing 50. Approve Resolution identifying the only available vendor as a Sole Source for the traffic signal detection camera system for use in the Street Department; 51. Approve Resolution accepting a bid for construction of a sub-surface flush pit at Well No. 21 from Hydrologic, Inc. and Treasure Valley Landscape in the amount of $43,694.00. OLD BUSINESS: None. NEW BUSINESS: 1. ACTION ITEM: Mayor’s Presentation of Appointment for City Council Seat #4. 2. ACTION ITEM: Public Hearing (Quasi-Judicial): Case No. SUB21-000010 (Virginia Park 4 Plexes) A request by Open Door Rentals LLC for Preliminary Plat approval for Virginia Park 4 -Plexes, a proposed thirteen (13) lot Multi-Family fourplex development (52 residential units) in a C-2 (Community Commercial) zone consisting of approximately 6 acres on parcel R34101010F. The property is located on the northwest corner of HWY 20/26 and Ward Road. The Hearing Examiner approved the special use permit, SUP21-000010, and forwarded the Preliminary Plat with a recommendation of approval on November 30, 2021. 3. ACTION ITEM: Public Hearing (Quasi-Judicial): Case No. SUB21-000028: A request by TVM Inc. for a Preliminary Plat for River Bluff Subdivision, consisting of 21 single-family low density residential lots. The subject property, R34795 (6.14 acres more or less), is zoned “R-1” (Low Density Residential) is located north and east of Mosaic School at 3121 Lincoln Road, Caldwell, ID. The Planning and Zoning Commission heard this case on December 14, 2022 and forwarded the preliminary plat with a recommendation of approval. 4. ACTION ITEM: Public Hearing (Quasi-Judicial): Case No. ANN21-000004/SUB-21P-01 (Soterra Subdivision): A request by The Land Group for an annexation of 38.07 acres. In accordance with the 2040 Comprehensive Plan designations the applicant is proposing 15.8 acres of C-2 (Community Commercial) zone and 22.2 acres proposed as R-1 (low density residential) zone. Concurrently the applicant is requesting a preliminary plat, Soterra Subdivision, with the development of 75 total lots, including 60 single-family residential lots and 6 common lots in the R-1 zone and 8 Commercial lots with 1 common lot in the C-2 (Community Commercial) zone. The subject property is located at 205 W. Ustick Road, parcel number R32583, Caldwell, Idaho The Caldwell Hearing Examiner heard these cases on November 30, 2022 and forwarded them with a recommendation of approval as conditioned. 5. ACTION ITEM: Consider Bill No. 14 (Ordinance No. 3334) for Case No. ANN21-000004 with a request to waive the rules, pass on the first reading, and approve the summary for publication. 6. ACTION ITEM: Consider Bill No. 3 (Ordinance No. 3397) providing for the method of the appointment of future members of the Caldwell Urban Renewal Board of Commissioners pursuant to Idaho Code 50- 2006. 7. ACTION ITEM: Consider acceptance of the Finance Report. 8. Council Reports. 9. Mayor’s Comments. 10. Adjournment. Next Regular City Council Meeting is on Tuesday, February 22, 2022 at 7:00 p.m. in the Community Room at the Caldwell Police Station at 110 South Fifth. Any person needing special accommodations to participate in the meeting should contact the City Clerk at 411 Blaine Street or call #455 -4656 prior to the meeting. The entire agenda packet and minutes can be viewed on the City of Caldwell’s website: www.cityofcaldwell.com. Cualquier persona que necesita arreglos especiales para participar en la reunión debe comunicarse con el Secretario de la Ciudad en 411 Blaine Street o llame al # 455 a 4656 antes de la reunion.